Event Planner

Hawk Hollow LLC•Bath Charter Township, MI

About The Position

The Assistant Event Planner supports the successful execution of events through detailed planning, coordination, and on-site management. The position assists the event planning team in delivering high-quality events and ensuring logistics from setup through breakdown are handled efficiently in line with client expectations and organizational standards. It involves close collaboration with clients, vendors, and internal teams to support communication and problem-solving throughout the event lifecycle.

Requirements

Associate or bachelor’s degree in hospitality management or event planning, or extensive work experience.
Working knowledge of banquet, social events, food service, bar, and golf operations.
Strong organizational and multitasking abilities.
Excellent oral and written communication and interpersonal skills.
Experience with Microsoft Office Suite programs.
Ability to work flexible hours, including evenings and weekends as required.

Nice To Haves

Two years of experience in event planning and/or event execution.
Experience with Caterease event planning software or a similar event management program.
Demonstrated ability to manage multiple events simultaneously in a fast-paced environment.

Responsibilities

Reply to event inquiries from various sources.
Assist with site tours.
Assist in planning and coordinating banquet and event logistics, including room setup, catering, audiovisual needs, and decor.
Communicate with clients to understand their event needs and provide timely updates.
Collaborate with vendors and internal departments to ensure event components are delivered on schedule and to specification.
Support on-site event management by overseeing setup, monitoring event progress, and promptly addressing issues.
Maintain accurate records of event details, client preferences, and post-event feedback to improve future planning processes.