Event Operations & Sales Lead

Grounded Table • McMinnville, OR

59d • Onsite

About The Position

Grounded Table’s catering program brings its philosophy of conscious, loving hospitality beyond our physical spaces—into events, gatherings, and celebrations throughout the Willamette Valley. Grounded Table is part of The Ground, a collection of destinations and experiences rooted in a philosophy of conscious, loving hospitality in service to all species. About the Role The Event Operations & Sales Lead serves as a key member of The Ground's Events team, providing hands-on support for event execution, client service, and sales coordination. This role is ideal for an experienced event professional who thrives in fast-paced environments, enjoys both client-facing and operational work, and can confidently manage event logistics from final preparation through day-of execution. The primary focus of this role is ensuring exceptional event experiences through onsite event management and operational support. During non-event hours, this individual will assist the Sales & Events team with client communication, event coordination, and administrative sales support.

Requirements

• 3+ years of event management, venue operations, hospitality, catering, or wedding/event planning experience
• Demonstrated experience independently managing events and serving as the onsite lead
• Strong customer service and client relationship skills
• Exceptional organizational and communication abilities
• Ability to remain calm, professional, and solutions-oriented in dynamic event environments
• Experience with event management software; TripleSeat experience preferred
• Experience with Toast or other POS systems preferred
• Ability to work independently while collaborating effectively with a team
• Flexible schedule, including evenings, weekends, and occasional holidays
• Reliable transportation and valid driver's license

Responsibilities

• Serve as on-site Event Lead for weddings, corporate events, social gatherings, and catered events, as assigned
• Act as the primary point of contact for clients, vendors, and event staff during event execution
• Manage event timelines, logistics, and day-of problem solving to ensure a seamless guest experience
• Conduct event walkthroughs and pre-event preparations
• Coordinate event setup, service flow, and breakdown activities
• Participate in event setup, room resets, breakdown, and other operational tasks as needed, leading by example and supporting the event team throughout execution.
• Ensure all event details are executed according to contracts, EOs, and client expectations
• Support off-site catering events as needed, including load-in, setup, service oversight, and strike
• Assist with responding to client inquiries and ongoing communication with active leads
• Follow up on proposals, contracts, and event details as directed by the Sales & Events team
• Support event planning and coordination for booked clients
• Help maintain accurate event records, timelines, and client information within event management systems
• Provide timely responses to client questions and requests
• Assist with venue tours and client meetings, as needed
• Communicate event staffing needs and operational requirements to appropriate team members
• Coordinate with vendors and internal departments to support successful event execution
• Assist with maintaining event equipment, supplies, and inventory organization
• Support development and refinement of event operating procedures
• Perform other duties as assigned to support the Events and Hospitality teams

Benefits

• 20% discount at Ground entities (includes Ground Market, Ground Table, The Pub, Grounded Body)

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed