Event Marketing Specialist 2

Gulfstream Aerospace Corporation•Savannah, GA

3d•Onsite

About The Position

Gulfstream Aerospace Corporation is seeking an Event Marketing Specialist 2 to be responsible for the overall coordination of various corporate, customer, and employee events. This role involves planning, executing, and evaluating marketing events, including multi-day conferences, air shows, galas, major sporting/hospitality events, employee offsite meetings, road shows, internal meetings, luncheons, and employee/family events. The specialist will negotiate and manage venue contracts, monitor budgets, process invoices, and provide feedback on event success and customer satisfaction. A key aspect of this role is promoting and maintaining positive relationships between customers, Gulfstream employees, and service suppliers to enhance customer satisfaction during events. The position requires flexibility with scheduling and mandatory overtime, the ability to manage multiple projects in a fast-paced environment, and coordination of responsibilities related to the Company Store and Promotional Merchandise.

Requirements

Bachelor's Degree related field required or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
2 years experience in aviation, marketing, public relations, customer service.
Ability to read, write, speak, and understand the English language.
Multi-venue orchestration: Ability to coordinate moving parts across multiple sites (e.g., hotel, convention center, aircraft display).
Vendor relationship building: Developing quick rapport with suppliers to secure priority service or better terms.
Onsite troubleshooting agility: Staying calm and creative when unexpected issues arise (e.g., weather, technical failures, last-minute schedule changes).
White-glove hospitality: Delivering service that feels personalized and exclusive for VIP clients.
Guest flow mapping: Designing the physical and timing flow of attendees to maximize engagement and comfort.
Subtle brand integration: Ensuring every detail (menus, décor, wayfinding) reflects brand aesthetics without being overt.
Event tech fluency: Comfortable with event registration platforms, virtual/hybrid event tools, and live streaming setups.
Spatial design awareness: Understanding how room layouts, lighting, and acoustics impact attendee experience.
Visual presentation prep: Creating compelling visual boards or diagrams for stakeholders and vendors.
Data-informed planning: Using attendee feedback, past event analytics, or ROI metrics to refine future events.
Budget micro-management: Tracking expenses that can balloon if left unchecked.
Timeline discipline: Anticipating dependencies so deadlines are met without last-minute scrambles.
Polished communication: Professional written and verbal tone that builds confidence with executives and clients.
Cross-team diplomacy: Navigating between sales, marketing, operations, and vendors to align priorities.
Anticipatory mindset: Noticing and solving issues before they become visible to guests or leadership.

Responsibilities

Plan, execute and evaluate Marketing events which may include multi-day conferences, air shows, galas, major sporting/hospitality events, multi-day employee offsite meetings, road shows, internal meetings, luncheons and employee/family events.
Negotiate and manage venue contracts relevant to meeting space, food and beverage, sleeping room rates and ground transportation.
Monitor costs to assure budgets are maintained, process invoices, compile budget recaps and make budget recommendations.
Distribute internal and external correspondence and communication relative to meeting/event logistics.
Provide feedback on event success, customers perceptions and satisfaction levels upon the completion of an event.
Promote and maintain a positive rapport between customers, other Gulfstream employees and service suppliers to enhance internal and external customer satisfaction during events.
Coordinate various responsibilities associated with Company Store and Promotional Merchandise.
Perform other duties as assigned.