Event Marketing Specialist 2

Gulfstream•Savannah, GA

1d•Onsite

About The Position

Gulfstream is seeking an Event Marketing Specialist 2 to be responsible for the overall coordination of various corporate, customer, and employee events. This role involves planning, executing, and evaluating marketing events, negotiating venue contracts, managing budgets, and ensuring a positive customer experience. The specialist will also coordinate promotional merchandise and maintain strong relationships with customers, employees, and suppliers.

Requirements

Bachelor's Degree related field required or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
2 years experience in aviation, marketing, public relations, customer service.
Ability to coordinate moving parts across multiple sites (e.g., hotel, convention center, aircraft display).
Developing quick rapport with suppliers to secure priority service or better terms.
Staying calm and creative when unexpected issues arise (e.g., weather, technical failures, last-minute schedule changes).
Delivering service that feels personalized and exclusive for VIP clients.
Designing the physical and timing flow of attendees to maximize engagement and comfort.
Ensuring every detail (menus, décor, wayfinding) reflects brand aesthetics without being overt.
Comfortable with event registration platforms, virtual/hybrid event tools, and live streaming setups.
Understanding how room layouts, lighting, and acoustics impact attendee experience.
Creating compelling visual boards or diagrams for stakeholders and vendors.
Using attendee feedback, past event analytics, or ROI metrics to refine future events.
Tracking expenses that can balloon if left unchecked.
Anticipating dependencies so deadlines are met without last-minute scrambles.
Professional written and verbal tone that builds confidence with executives and clients.
Navigating between sales, marketing, operations, and vendors to align priorities.
Noticing and solving issues before they become visible to guests or leadership.
Must be flexible with scheduling and mandatory overtime requirements.
Able to manage multiple projects in a fast-paced environment.
Able to read, write, speak, and understand the English language.

Responsibilities

Plan, execute and evaluate Marketing events which may include multi-day conferences, air shows, galas, major sporting/hospitality events, multi-day employee offsite meetings, road shows, internal meetings, luncheons and employee/family events.
Negotiate and manage venue contracts relevant to meeting space, food and beverage, sleeping room rates and ground transportation.
Monitor costs to assure budgets are maintained, process invoices, compile budget recaps and make budget recommendations.
Distribute internal and external correspondence and communication relative to meeting/event logistics.
Provide feedback on event success, customers perceptions and satisfaction levels upon the completion of an event.
Promote and maintain a positive rapport between customers, other Gulfstream employees and service suppliers to enhance internal and external customer satisfaction during events.
Coordinate various responsibilities associated with Company Store and Promotional Merchandise.
Perform other duties as assigned.