Event Manager

ACE Scholarships • Greenwood Village, CO

16d • $60,000 - $70,000 • Onsite

About The Position

ACE Scholarships is seeking an experienced Event Manager to lead planning and execution of high-profile donor, fundraising, and organizational events nationwide. The role manages complex event logistics, vendor partnerships, budgets, and stakeholder relationships for board meetings, donor receptions, fundraising events, conferences, trade shows, and other mission-driven events. Its primary focus is supporting and executing ACE’s flagship fundraising and donor engagement events, including an annual luncheon with attendance approaching 2,000 guests.

The Event Manager oversees all phases of event execution, from strategic planning through post-event evaluation. Responsibilities include managing event plans and logistics, venue and vendor relationships, budgets, branded materials, attendee experience, and on-site delivery. The role also contributes to event strategy and continuous improvement, helping deliver polished experiences that advance ACE Scholarships’ mission.

This is a full-time, in-office position based in the South Denver area (Denver Tech Center/Inverness). It reports to the Director of Events and has no direct reports. Travel is 5–10%, potentially involving one to five out-of-state events per year. The role may require evening and weekend work and lifting or moving event materials for setup and breakdown. It is classified as exempt.

Requirements

• At least 3 years of professional event planning, event production, or event operations experience.
• Demonstrated experience leading events with 200 or more attendees.
• Experience managing fundraising galas, donor cultivation events, conferences, conventions, corporate events, or similarly complex large-scale experiences.
• Exceptional organizational and project management skills, with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills, including professional interaction with executive leadership, board members, donors, sponsors, vendors, and external partners.
• Ability to independently manage event logistics, timelines, budgets, and stakeholder expectations.
• Strong problem-solving abilities and a proactive approach to identifying and resolving challenges.
• Ability to work independently and collaborate effectively within a high-performing team.
• Strong technology skills, including proficiency with Microsoft Office Suite, Canva, ClickUp or comparable project management software, and other event management tools.
• Ability to lift and move event materials and assist with event setup and breakdown as needed.
• Availability to travel and work evenings and weekends as required to support events.
• Passion for ACE Scholarships’ mission and commitment to expanding educational opportunity.

Nice To Haves

• Experience managing events with 1,000 or more attendees.
• Experience negotiating venue and vendor contracts.
• Experience with event registration platforms and event technology.

Responsibilities

• Lead planning and execution of board meetings, donor receptions, fundraising events, conferences, trade shows, and other mission-driven events across ACE Scholarships markets.
• Develop project plans, event timelines, agendas, production schedules, staffing plans, and run-of-show documents from concept through post-event evaluation.
• Manage event logistics, including venues, registration, catering, audiovisual production, transportation, entertainment, room layouts, seating plans, and attendee experience.
• Serve as the primary point of contact for assigned events and manage relationships with venues, vendors, consultants, internal stakeholders, sponsors, board members, and donors.
• Lead on-site execution, including event setup, guest experience, vendor management, issue resolution, and breakdown.
• Anticipate operational challenges and develop contingency plans.
• Identify, evaluate, and secure venues; negotiate contracts and manage vendor agreements.
• Manage event budgets, monitor expenses, track financial performance, and complete post-event reconciliation and reporting.
• Collaborate with organizational leadership to establish event goals and support fundraising, donor engagement, and organizational priorities.
• Evaluate event performance, attendee feedback, and operational outcomes to identify improvements.
• Plan, organize, transport, and deploy event collateral, promotional materials, signage, exhibits, and branded assets for conferences and trade shows.
• Manage inventory, logistics, and quality control of event materials and trade show assets.
• Coordinate with internal teams and vendors to produce high-quality event materials aligned with ACE brand standards.
• Develop attendee engagement strategies and recommend creative enhancements to strengthen event impact and guest experiences.
• Review and approve event-related materials for consistency, accuracy, and brand alignment.
• Coordinate timelines and deliverables for conference and trade show participation across multiple markets.

Benefits

• Employee Assistance Program (EAP).
• Employer-paid short-term, long-term, and AD&D insurance.
• 401(k) with 6% employer match and immediate vesting.
• Monthly cellphone stipend.
• Scholarships for employees’ children actively enrolled in a K–12 private school: $3,500 per child, up to $10,500 per year.
• Employer-paid parking at the Colorado home office.
• On-site gym, café, and building security at the Colorado home office.
• In-office coffee, snack bar, and walking treadmill.
• Eligible for performance-based bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed