Event Manager

AuSM • Saint Paul, MN

9d • Hybrid

About The Position

The Event Manager reports to the Advancement Director and is part of the Advancement Department, which covers fundraising, events, and communications. The role develops and executes events, including four large annual events and numerous smaller events, using project management skills and relationships with donors and vendors to increase awareness of the organization throughout Minnesota. The Event Manager works closely with program and operations staff, executive leadership, external partners, and other teams, and helps manage the organization’s public perception as Minnesota’s First Autism Resource.

The role oversees program events such as the Minnesota State Autism Conference and Autistic Community Summit, and fundraising events such as Steps for Autism and the AuSM Puzzle Competition. These events serve hundreds of participants and may include hybrid, online, and in-person formats. The position also supports occasional larger fundraising campaigns, small program events, and community-led fundraising events.

The Event Manager plans and manages event budgets, vendors, speakers, volunteers, logistics, registrations, sales, fundraising platforms, participant communications, and post-event evaluation. Additional duties include maintaining stakeholder records in Salesforce, updating event-related website content, coordinating advertising partnerships, and ensuring accessibility and inclusion across events. This is a full-time, exempt hybrid position based in St. Paul, Minnesota, with remote work and two in-person days per week. The schedule is flexible, with occasional evenings and weekends.

Requirements

• At least 5 years of comparable professional experience.
• Strong verbal and/or written communication skills, including the ability to negotiate details.
• Ability to multitask and adapt to changes across multiple priorities and projects.
• Good judgment and cultural competence when communicating with a diverse range of individuals.
• Strong organizational skills, including attention to detail, project planning, time management, and analysis.
• Demonstrated ability to work both independently and collaboratively.
• Excellent Mac computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint, and design tools such as Canva and Photoshop.
• Knowledge of accessibility best practices for digital communications.
• Must not be included in the List of Excluded Individuals/Entities (LEIE) or the Minnesota Excluded Providers List.
• Must adhere to data privacy and protection laws such as HIPAA.
• Must undergo a criminal background check upon receiving an offer, due to potential access to financial data or personally identifiable health information and possible interaction with vulnerable individuals.

Nice To Haves

• Bachelor’s degree or comparable experience is strongly preferred.
• Experience in the nonprofit sector, community-based organizations, or autism organizations.
• Neurodiversity-affirming mindset and values, including commitment to accessibility, diversity, equity, inclusion, and disability justice.
• Ability to establish strong rapport with various stakeholders.
• Experience with web-based fundraising tools such as WordPress, Give Butter, and MailChimp; CRM databases such as Salesforce; and project management software such as Asana.

Responsibilities

• Plan, develop, and execute small and large events that support programming and fundraising goals.
• Manage the Minnesota State Autism Conference, Autistic Community Summit, Steps for Autism, and AuSM Puzzle Competition.
• Support planning and implementation of occasional fundraising events and campaigns that are not held annually.
• Support program departments in planning and executing workshops and social events.
• Serve as a liaison and provide guidance, resources, and support to community members hosting fundraising events and campaigns; attend events on behalf of the organization as appropriate.
• Develop and implement event project plans, goals, budgets, and post-event reports.
• Identify event speakers and talent, and arrange contracts, travel, logistics, content, audiovisual equipment, and accessibility needs.
• Negotiate and review vendor contracts, maintain relationships with local venues and vendors, and arrange catering and other on-site services.
• Recruit, train, and manage event and program volunteers.
• Coordinate on-site logistics with employees, volunteers, and vendors.
• Manage event ticket sales, registrations, silent auctions, raffles, and fundraising pages.
• Coordinate participant registration and communications, and respond to customer-service requests and questions.
• Propose event and fundraising budgets, monitor expenditures, and prevent budget variances.
• Lead and implement strategic decisions to improve quality, strengthen the organization’s brand and public image, and foster engagement with community partners, funders, and volunteers.
• Analyze completed events to identify opportunities for improvement and financial sustainability.
• Implement participant surveys and continuous quality improvement processes, including data-driven reflection and goal setting.
• Collaborate with program, executive, marketing, and communications teams to meet event deadlines.
• Ensure events meet accessibility standards and incorporate stakeholder voices and needs.
• Maintain stakeholder data in Salesforce using automations and manual data entry to ensure accurate records.
• Write event-related copy and update website content.
• Ensure advertising partnerships are included in email newsletters, print materials, and events.
• Perform other duties as assigned.

Benefits

• Health, dental, and vision insurance options.
• Optional health savings account (HSA) or flexible spending accounts (FSA) for health or childcare costs.
• Basic term life insurance.
• Short- and long-term disability insurance.
• 401(k) retirement plan.
• Up to 35 days off per year: 15 vacation days, 6 sick days, 12 holidays, and 2 personal days.
• Opportunities for advancement.
• Inclusive and accessible work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed