Event Manager

City of New York•New York, NY

11d•$65,000 - $75,000

About The Position

The Event Manager serves as the project management lead for organizing special events throughout New York City’s five boroughs on behalf of the Mayor. Working directly with the Deputy Executive Director, Events and Protocol, the incumbent helps implement practices that benefit the community and reflect a progressive, diverse, and highly functional government. The role manages event logistics, deadlines, budgets, safety compliance, pre-event activities, and staff readiness. Events include Mayoral ceremonies, celebrations, receptions, legacy heritage events, and community events hosted with city agencies or external partners. The Mayor’s Office of Special Projects and Community Events organizes and directs public ceremonies, celebrations, and receptions in partnership with city agencies and with private-sector support. Events take place at sites across the City, including Gracie Mansion. The Event Manager coordinates with internal and external stakeholders, manages event staff and details, prepares briefing and production materials, troubleshoots event-day issues, and leads post-event debriefings.

Requirements

Experience working in a fast-paced environment.
Strong written and verbal communication skills.
Ability to interface effectively with professionals at all organizational levels.
Ability to work a flexible schedule, including being on call and working weekends, evenings, early mornings, and public holidays as required by event duties.
Ability to lift up to 35 pounds and work outdoors in various weather conditions.
A baccalaureate degree from an accredited college and two years of experience in administration, research, management, analytical work, community work, or community activities; or a high school diploma or equivalent and six years of such experience; or a satisfactory equivalent combination of education and/or experience. All candidates must have at least one year of qualifying experience.

Nice To Haves

A driver's license and comfort driving around New York City.

Responsibilities

Partner with city agencies, vendors, and other stakeholders to plan and execute events, coordinating logistics, program formats, site plans, production needs, and program management.
Serve as project lead in producing and managing Mayoral events, including legacy heritage events and community events with city agencies or external partners.
Coordinate event briefings, production schedules, guest lists, and Mayoral advance sheets.
Oversee budget management, the invitation process, and development of printed materials for City Hall approval.
Manage event coordinators and interns to support seamless event production.
Direct event details, including catering, entertainment, guest lists, transportation, venue preparation, special guest requirements, equipment, and promotional materials.
Prepare and distribute briefing and production materials on time, providing logistical specifications to briefing, speechwriting, and ceremonial teams.
Proactively address issues, troubleshoot problems on event days, and conduct post-event debriefing sessions.
Ensure event deadlines and budgets are met and safety regulations are followed.
Coordinate pre-event activities and ensure staff are prepared for event execution.