Event Manager

dentsu•New York, NY

5d•$82,800 - $87,000•Hybrid

About The Position

The Event Manager plans and executes dentsu's corporate events, client experiences and industry moments as part of the Global Events team. This individual contributor role is based in New York and reports to the Director of Event Operations. The Event Manager owns assigned events end to end, from planning through on-site delivery and wrap-up, coordinating logistics, registration, vendors and budgets while collaborating with internal stakeholders and external partners to deliver polished experiences. The role involves building project plans and run-of-show documents, translating event goals and creative direction into detailed logistics, managing attendee registration and communications, and ensuring attendee information is handled in accordance with privacy requirements such as GDPR. The Event Manager tracks budgets, supports invoicing and reconciliation, sources and manages vendors, and serves as an on-site lead. They also coordinate internal stakeholders, freelancers, temporary staff and on-site teams, and contribute post-event reporting and process improvements. This is a hybrid role in New York, NY, with less than 25% domestic and occasional international travel as needed. Employees within commuting distance of a designated office generally work in the office two to three days per week, including one Team Day, subject to office and role needs. The annual salary range is $82,800–$87,000. The position is full-time and permanent.

Requirements

Bachelor's degree in Business, Marketing, Event Management or a related field, or equivalent professional experience.
At least 3 years of experience in event management, event operations, project management or program management.
Proven experience managing events from planning through on-site execution.
Hands-on experience with event registration and attendee management platforms.
Working knowledge of event budgets, invoicing and vendor management.
Experience coordinating with multiple stakeholders in a matrixed organization.
Strong organization, communication and time-management skills, with close attention to detail.
Sound judgment and composure when solving problems on site.
Ability to manage several concurrent events and shifting priorities.
Comfort working evenings and weekends around event dates.

Responsibilities

Manage assigned corporate events, client experiences and brand activations from planning through execution and wrap-up.
Build and maintain project plans, timelines and run-of-show documents for multiple concurrent events.
Translate event goals and creative direction into detailed logistics plans, identifying dependencies, risks and resource needs.
Coordinate venues, registration, attendee management, travel, accommodation, transportation, food and beverage, and staffing.
Serve as the on-site lead for assigned events, resolving issues in real time and escalating as needed.
Build and manage registration sites, invitation lists and attendee communications using the team's event technology platforms.
Maintain accurate guest data and produce registration and attendance reports for stakeholders.
Follow data privacy requirements, including GDPR, when collecting, storing and sharing attendee information.
Support a smooth attendee journey from invitation through post-event follow-up.
Track event budgets against plan, process invoices and support budget reconciliation.
Source vendors and manage scopes of work, estimates and payment schedules in partnership with Finance, Procurement and Legal.
Support negotiations with venues, suppliers and production partners.
Manage day-to-day vendor relationships and ensure partners meet agreed scopes, timelines and budgets.
Act as the day-to-day point of contact for internal stakeholders on assigned events.
Work with Marketing & Communications, Growth, Client Leadership and agency brands to align plans with business goals.
Communicate status, risks and next steps to stakeholders and the Director of Event Operations.
Coordinate freelancers, temporary staff and on-site teams.
Collect post-event data and attendee feedback and contribute to debrief reports.
Document learnings and help improve team processes, templates and tools.
Flag new event tools or approaches worth considering.