Event Manager

City of New York•New York, NY

10d•$65,000 - $75,000

About The Position

The New York City Mayor’s Office of Special Projects and Community Events (MOSPCE) organizes and manages Mayoral public ceremonies, celebrations, and receptions across the five boroughs, including events at Gracie Mansion. The Event Manager serves as the project management lead for special events on behalf of the Mayor and works directly with the Deputy Executive Director, Events and Protocol. The role manages event logistics, deadlines, budgets, safety compliance, and staff preparation, while implementing practices that benefit the community and reflect a progressive, diverse, and effective government. The position partners with city agencies, vendors, stakeholders, and internal teams to plan and execute events. It oversees event production and logistics, including program formats, site plans, schedules, guest lists, invitations, budgets, printed materials, catering, transportation, venue preparation, equipment, and promotional materials. The Event Manager also coordinates briefing and production materials, manages event staff, addresses issues on event days, and leads post-event debriefings. The role may require on-call availability and work during evenings, weekends, early mornings, and public holidays, as well as outdoor work in varied weather conditions.

Requirements

Experience working in a fast-paced environment.
Strong written and verbal communication skills.
Ability to interface effectively with professionals at all levels of an organization.
Ability to work a flexible schedule and be on call as needed, including evenings, weekends, early mornings, and public holidays.
Ability to lift up to 35 pounds.
Ability to work outdoors in various weather conditions.
A baccalaureate degree and two years of experience in administration, research, management, analytical work, community work, or community activities; or a high school diploma or equivalent and six years of such experience; or a satisfactory equivalent combination of education and experience. All candidates must have at least one year of relevant experience.
A cover letter is required in addition to a resume.

Nice To Haves

A driver’s license and comfort driving around New York City.

Responsibilities

Partner with city agencies, vendors, and other stakeholders to plan and execute events, coordinating logistics, program formats, site plans, production needs, and program management.
Lead and collaborate on producing and managing Mayoral events, including legacy heritage events and other community events with city agencies or external partners.
Coordinate event project management, including briefings, production schedules, guest lists, and mayoral advance sheets.
Oversee budget management, the invitation process, and development of printed materials for City Hall approval.
Manage event coordinators and interns to support seamless event production.
Direct event details, including catering, entertainment, guest lists, transportation, venue preparation, special guest requirements, equipment, and promotional materials.
Prepare and distribute briefing and production materials on time, including logistical specifications for briefing, speechwriting, and ceremonial teams.
Proactively troubleshoot issues on event days and conduct post-event debriefing sessions.
Ensure event deadlines and budgets are met and safety regulations are followed.
Coordinate pre-event activities and ensure staff are prepared for event execution.