Event Manager III

Maritz•Sunnyvale, CA

7d•$90,000 - $110,000•Hybrid

About The Position

The Event Manager III is the primary client point of contact for assigned meetings and events onsite at the client’s campus. The role manages meetings and events through strategy implementation, delivery of objectives, and logistics execution, while working closely with clients to understand and meet program objectives and outcomes. It coordinates program planning and provides a high level of customer service across events. The position supports a client Product Area’s annual event calendar, including event design, budgeting, content development, and production needs. It serves as the Product Area’s event Brand Ambassador and leads large-scale, high-complexity executive events, including the New Hire Series. The role collaborates with event hosts and internal service partners, oversees planning materials and communications, and supports onsite delivery. This is an onsite/hybrid role depending on client and venue requirements, with minimal travel primarily for onsite support as needed.

Requirements

Bachelor’s degree required.
4–6 years of experience in meeting or event planning in corporate, association, incentives, convention services, or a similar setting.
Strong knowledge of event or program management, including budgeting and project planning.
Demonstrated success developing and maintaining strong client relationships.
Ability to thrive in a fast-paced, agile environment and manage multiple events simultaneously.
Professional written and verbal communication skills.
Strong computer skills, including G-Suite tools, and ability to learn new technology quickly.

Nice To Haves

Experience executing large-scale executive events with 2,500 or more attendees.
Background supporting corporate Product Area events or major onboarding programs.
Experience managing event inventory, VIP logistics, or multi-room venue operations.

Responsibilities

Support the client Product Area with planning, strategy, and delivery of its annual event calendar, including event design, budgeting, content development, and production needs.
Serve as the Product Area Brand Ambassador for events and lead or participate in Product Area meetings as required.
Execute large-scale, high-complexity, executive-level events with 2,500 or more attendees.
Lead the New Hire Series, overseeing its structure, design, content, communication strategy, third-party vendors, catering, production, and onsite execution.
Serve as the primary point of contact for event hosts and provide consultative planning support throughout the event lifecycle.
Collaborate with service partners, including Catering, Facilities, Technology and AV, Executive Production, Security, Transportation, and Janitorial, to deliver high-quality event services.
Outline deliverables and complete project timelines, event workbooks, and communication plans, ensuring event details are accurate and executed on time.
Coordinate and attend site inspections, maintain positive and proactive client communication, and hold regular planning and status meetings.
Track communications, updates, and changes in the event management system.
Provide clear direction to Onsite Event Specialists and review event logistics to ensure objectives are met or exceeded.
Schedule and lead pre-con meetings for all events, manage meeting room calendars, and audit Executive Business Center spaces for readiness.
Oversee event team storage, inventory, swag, and event supplies.