Event Manager III

Maritz•Sunnyvale, CA

5d•Hybrid

About The Position

The Event Manager III is the primary client point of contact for assigned meetings and events onsite at the client’s campus. The role manages meetings and events from strategy and objective delivery through logistics and execution, coordinating program planning and providing a high level of customer service. The manager works closely with clients to understand and meet program objectives and outcomes. The position supports a client Product Area’s annual event calendar, including event design, budgeting, content development, and production needs, and serves as its event Brand Ambassador. It executes large-scale, high-complexity executive events for 2,500 or more attendees and leads the New Hire Series, overseeing its structure, design, content, communication strategy, vendors, catering, production, and onsite execution. The role partners with clients, service teams, and Onsite Event Specialists to plan and deliver events, and oversees related logistics, spaces, inventory, and supplies. This is an onsite or hybrid role depending on client and venue requirements, with minimal travel, primarily for onsite support as needed. The stated total compensation range is $90,000–$105,000, based on experience and qualifications. Maritz provides a comprehensive benefits package for full-time employees.

Requirements

Bachelor’s degree.
4–6 years of experience in meeting or event planning, such as corporate, association, incentives, convention services, or similar.
Strong knowledge of event and program management, including budgeting and project planning.
Demonstrated success developing and maintaining strong client relationships.
Ability to work in a fast-paced, agile environment and manage multiple events simultaneously.
Professional written and verbal communication skills.
Strong computer skills, including G-Suite tools, and ability to learn new technology quickly.

Nice To Haves

Experience executing large-scale executive events for 2,500 or more attendees.
Background supporting corporate Product Area events or major onboarding programs.
Experience managing event inventory, VIP logistics, or multi-room venue operations.

Responsibilities

Support the client Product Area in planning, strategizing, and delivering its annual event calendar, including event design, budgeting, content development, and production needs.
Serve as the Product Area Brand Ambassador for events and lead or participate in Product Area meetings as required.
Execute large-scale, high-complexity, executive-level events for 2,500 or more attendees.
Lead the New Hire Series, overseeing its structure, design, content, communication strategy, third-party vendors, catering, production, and onsite execution.
Serve as the primary point of contact for event hosts and provide consultative planning support throughout the event lifecycle.
Coordinate with Catering, Facilities, Technology and AV, Executive Production, Security, Transportation, and Janitorial service partners to deliver high-quality event services.
Define deliverables and complete project timelines, event workbooks, and communication plans; ensure event details are executed accurately and on time.
Coordinate and attend site inspections, maintain proactive and positive client communication, and hold regular planning and status meetings.
Track communications, updates, and changes in the event management system.
Provide Onsite Event Specialists with clear direction and review event logistics to ensure event objectives are met or exceeded.
Schedule and lead pre-con meetings for all events.
Manage meeting room calendars and audit Executive Business Center spaces to ensure readiness.
Oversee event team storage, inventory, swag, and event supply management.