Event Management Intern - Summer 2027

Holmes Murphy Insurance•West Des Moines, IA

9d•Onsite

About The Position

Holmes Murphy is seeking an Event Management Intern for its 10-week Summer 2027 internship program at the West Des Moines, Iowa office. The program offers hands-on exposure to the insurance industry through educational workshops, opportunities to explore career paths, presentations to fellow interns and business leaders, mentorship from industry experts, and community activities. The intern will support event planning and management, including scheduling, registration, travel, vendor payments, venue research, event materials, mobile apps, websites, databases, and hotel arrangements. Applicants from any major or background are welcome.

Requirements

Currently enrolled or pursuing enrollment at a four-year institution.
Ability to work independently and as part of a team to attain team and corporate goals.
Knowledge of organizational methods and ability to manage multiple tasks simultaneously; strong attention to detail.
Ability to work under pressure in a fast-paced environment and troubleshoot problems quickly under tight deadlines.
Ability to operate standard office equipment, including a computer, calculator, copier, telephone, and fax machine.
Working knowledge of software such as Word, Excel, Access, PowerPoint, and Publisher.
Ability to manage large databases in Excel and design in Publisher.
Exceptional customer service skills and ability to work with important clients daily.
Ability to keep current on industry trends and develop relationships with industry contacts.

Nice To Haves

Prior work experience, preferably in a customer service or administrative role.
Majors pursued by previous interns have included Business Administration, Finance, Sales, Entrepreneurship, Marketing, Health Promotion, and Risk Management & Insurance.

Responsibilities

Schedule meetings across groups, register attendees, coordinate travel, and organize 60+ and 100+ event dates on a master calendar.
Assist senior team members with budgets by tracking deadlines and processing vendor payments promptly.
Provide on-site travel services when needed, both domestically and internationally.
Assist team members with sourcing new venues.
Track event orders, including banquet, food and beverage, and audiovisual orders.
Notify team members of applicable hotel deadlines.
Design event collateral and promotional materials, including meeting itineraries and handouts.
Create a mobile app for each event.
Build a registration website for each meeting and manage the registration database in CVent.
Manage registration processes and RSVPs for multiple events simultaneously.
Monitor hotel rooming blocks, pickup reports, and attrition deadlines.
Research event-related venues, hotels, activities, restaurants, and transportation.
Maintain positive working relationships with team members by participating in meetings, providing backup when needed, communicating information, and solving problems.
Maintain positive working relationships with support staff and the sales team to help meet customer needs.
Participate in educational workshops, presentations, networking and mentorship opportunities, and community activities as part of the internship program.