Event Coordinator Hybrid

nextSource • Washington, DC

4d • Hybrid

About The Position

The Event Coordinator plans and executes industry engagement events, speaker series, panels, project showcases, and student-industry networking events. The role manages events from planning through post-event follow-up and supports the Center’s marketing efforts through invitations, promotional materials, and event communications.

This is a hybrid position in Washington, DC, with one onsite day per week and the remaining days remote. The coordinator must be onsite during events and available outside standard 9-to-5 hours, including some evenings and occasional mornings. No weekend work is expected. The engagement is temporary/contract, W2 only; C2C and third-party agencies or suppliers are not accepted. Sponsorship for work authorization is not available now or in the future.

Requirements

• Experience planning and executing events.
• Basic graphic design skills using Canva or similar tools to create flyers and invitations.
• Strong organizational, communication, and vendor coordination skills.
• Ability to manage multiple events and deadlines at once.

Nice To Haves

• Event-planning experience in higher education, nonprofit, or professional services settings.
• Working knowledge of Salesforce.

Responsibilities

• Plan and coordinate events, including venue selection and booking, catering, room setup, and run-of-show.
• Manage event registration and RSVP lists.
• Create and send email invitations and event communications.
• Design event flyers and promotional materials using basic graphic design tools.
• Prepare meeting materials and event collateral.
• Attend events onsite and oversee their execution.
• Coordinate post-event communications, including thank-you messages, recaps, and follow-ups.
• Maintain event and attendee information in Salesforce.
• Collaborate with Center leadership and marketing staff to establish an audience and promotion plan for each event.

Benefits

• Healthcare benefits, including medical, prescription, vision, and dental coverage.
• Voluntary short-term and long-term disability coverage.
• 401(k) retirement planning.
• Fidelity Discount Program.

What This Job Offers

• Education Level: No Education Listed