Event Coordinator, Field Events Management

Northwestern Mutual • Milwaukee, WI

1d • Hybrid

About The Position

The Event Coordinator supports Northwestern Mutual’s Field Events Management team in planning and executing a large portfolio of high-profile field events, including large-scale conferences, meetings, and experiential events. This early-career role contributes to event concepts, vendor and venue research, site visits, operational planning, and on-site execution, while helping deliver memorable attendee experiences that reflect the company’s brand standards.

The coordinator helps keep event projects organized and on schedule, serves as a liaison between event managers and the Event Business Operations team, and supports attendee needs and issue resolution during live events. The role also contributes to presentations and post-event reporting, maintains event documentation, and assists with budgets and vendor payments. Domestic travel to event locations is required, along with flexibility to work evenings and weekends during event execution periods.

Requirements

• 1–3 years of experience in events, hospitality, conferences, or marketing activations.
• Strong organizational and project coordination skills.
• Excellent communication and interpersonal skills.
• Ability to coordinate multiple tasks while maintaining strong attention to detail.
• Ability to travel domestically up to 30–50% to support events across the United States.
• Flexibility to work evenings and weekends during event execution periods.
• Ability to lift up to 30 pounds while assisting with event setup, execution, and breakdown on-site.

Nice To Haves

• Bachelor’s degree in event management, hospitality, business, marketing, or a related field preferred.
• Familiarity with event management platforms such as Cvent, project management software, Microsoft Office Suite, and AI productivity tools preferred.

Responsibilities

• Support the Field Events Management team with event planning and coordination.
• Coordinate with the Event Business Operations team to help meet timelines for registration, mobile apps, event websites, housing, and shipping.
• Coordinate site selection and pre-planning visits, including internal travel, venue research, appointments, trip agendas, and attendance as needed.
• Oversee the team events calendar, project plans in the project management system, and event management inboxes.
• Respond to attendee needs and support issue resolution during live events.
• Contribute to presentation decks and post-event analysis reporting.
• Shadow event managers during meetings with association and business partner leads.
• Contribute ideas for event concepts, including food and beverage moments, networking environments, and attendee engagement opportunities.
• Research and identify vendors and venues to develop a preferred vendor list.
• Assist with vendor outreach, proposal comparisons, and coordination of vendor deliverables.
• Work with internal teams and vendors to source branded items that align with event themes and brand guidelines.
• Help organize, stage, and distribute swag, recognition experiences, and event materials.
• Travel to event locations throughout the United States to assist with setup, execution, and teardown.
• Maintain event documentation, including run-of-show schedules and event setup diagrams.
• Support welcoming attendee experiences by assisting attendees, vendors, and internal stakeholders during events.
• Support budget tracking and vendor payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level