Terrain Events | Devon | Event Coordinator

Menus and Venues • Easttown Township, PA

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About The Position

Terrain Events is seeking a passionate, detail-oriented Event Coordinator to ensure smooth, elegant event execution. Working closely with the Events Manager, the coordinator serves as the lead on-site contact for clients, vendors, and staff while upholding the brand’s standards of service and hospitality. The role includes leading day-of operations, supporting front- and back-of-house teams, coordinating event setup and closeout, and maintaining compliance with alcohol-service and health-and-safety guidelines. The position requires weekend, holiday, and extended-shift availability, reliable transportation, and the ability to work indoors and outdoors while standing and moving for extended periods and lifting up to 50 pounds.

Requirements

• 1–2 years of experience in event coordination, planning, or hospitality operations.
• Strong interpersonal and written communication skills.
• Exceptional multitasking, delegation, and problem-solving ability.
• Professionalism in high-pressure environments.
• Adherence to the event attire presentation and dress code.
• Ability to interpret event timelines, diagrams, and service cues.
• Comfort with formal event moments such as speeches and dances.
• Availability to work weekends, holidays, and extended shifts.
• Valid alcohol-service certification; RAMP training is provided if needed.
• Ability to lift up to 50 pounds and stand or move for 8–10 hours.
• Ability to work both indoors and outdoors.
• Reliable transportation and punctuality.

Nice To Haves

• Familiarity with Terrain’s brand and aesthetic.

Responsibilities

• Lead day-of event operations and follow event timelines.
• Brief and support front-of-house staff with assigned duties and side-work during event setup and breakdown.
• Serve as a warm, professional host for guests and clients.
• Greet and direct vendors and manage vendor logistics and timelines.
• Maintain real-time communication with staff, vendors, and clients.
• Act as the day-of point person and delegate tasks with clear, prompt communication under the Events Manager’s direction.
• Support front-of-house and back-of-house teams, including assisting the kitchen as an expo during dinner service after supplemental training.
• Organize and communicate guest needs and changes efficiently, including dietary notes.
• Lead and assist with event setup, transitions, and teardown.
• Ensure the venue, rentals, and decor are used and cared for properly.
• Track supplies and notify management when reorders are needed.
• Complete end-of-shift reports and checklists to ensure closing procedures are followed.
• Ensure compliance with alcohol-service and health-and-safety guidelines, including prohibitions on serving minors and intoxicated persons.
• Monitor and report guest conduct issues or incidents to management.

Benefits

• Medical insurance for eligible full-time employees.
• Dental insurance for eligible full-time employees.
• Vision insurance for eligible full-time employees.
• Paid Time Off (PTO) for eligible full-time employees.
• 401(k) retirement savings plans for eligible full-time employees.
• Employee perks and discounts across URBN brands.
• Opportunities for growth, cross-training, and advancement.
• Experience with high-end, large-scale events in creative settings and a collaborative, hospitality-focused team culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed