Event Coordinator, Field Events Management

Northwestern Mutual•Milwaukee, WI

2d•$56,640 - $97,680•Hybrid

About The Position

Support a team of seasoned event professionals who lead the planning and execution of high-profile field events. The role assists with developing event concepts, researching vendors, coordinating site visits, and keeping a large portfolio of events organized. It also supports operational planning and on-site execution for large-scale conferences, meetings, and experiential events. This role is intended for an early-career event professional interested in live events, creative planning, and delivering memorable attendee experiences that reflect Northwestern Mutual’s brand standards and commitment to exceptional experiences. The coordinator works with internal teams, vendors, attendees, and event managers, and travels to event locations throughout the United States to help with setup, execution, and teardown.

Requirements

1–3 years of experience in events, hospitality, conferences, or marketing activations.
Strong organizational and project coordination skills.
Excellent communication and interpersonal skills.
Ability to coordinate multiple tasks while maintaining strong attention to detail.
Ability to travel domestically up to 30–50% to support events across the United States.
Flexibility to work evenings and weekends during event execution periods.
Ability to lift up to 30 pounds while assisting with on-site event setup, execution, and breakdown.

Nice To Haves

Bachelor’s degree in event management, hospitality, business, marketing, or a related field preferred.
Familiarity with event management platforms such as Cvent, project management software, Microsoft Office Suite, and AI productivity tools preferred.

Responsibilities

Support the Field Events Management team with event planning and coordination.
Liaise between event managers and the Event Business Operations team to help ensure timelines are met for registration, mobile apps, event websites, housing, and shipping.
Coordinate site selection and pre-planning visits, including travel arrangements with internal teams, venue research, appointments with venues and hotels, trip agendas, and attendance as needed.
Oversee the team events calendar, project plans in the project management system, and event management inboxes; respond to attendee needs and support issue resolution during live events.
Contribute to presentation decks and post-event analysis reporting.
Shadow event managers during meetings with association and business partner leads.
Contribute ideas for event concepts, including creative food and beverage moments, networking environments, and attendee engagement opportunities.
Research and identify vendors and venues to create a preferred vendor list; assist with vendor outreach, proposal comparisons, and coordination of vendor deliverables.
Work with internal teams and vendors to source branded items aligned with event themes and brand guidelines; help organize, stage, and distribute swag, recognition experiences, and materials.
Travel to event locations throughout the United States to assist with event setup, execution, and teardown.
Maintain event documentation, including run-of-show schedules and event setup diagrams.
Provide thoughtful hospitality and attention to detail, serving as a resource for attendees, vendors, and internal stakeholders during events.
Support budget tracking and vendor payments.