Event Coordinator | Mesa Convention Center
About The Position
The Mesa Convention Center, located in downtown Mesa, Arizona, is the largest event venue in the East Valley. It features nearly 40,000 square feet of flexible meeting and exhibit space, 26 breakout rooms, 40,000 square feet of outdoor function space, and an outdoor amphitheater with capacity for up to 5,000 guests. The Event Coordinator will be responsible for planning and organizing event logistics, coordinating with service contractors, guiding clients through contract provisions, and ensuring smooth event execution. This role requires strong organizational, communication, and problem-solving skills, with the ability to work effectively under pressure and manage multiple projects.
Requirements
- Bachelor's Degree from four-year University
- 1 to 2 years related experience and/or training or equivalent combination of education and experience
- Working knowledge of the principles of facility management, services, and equipment for a similar facility
- Proficiency in Microsoft Office software and general office equipment
- Demonstrated organizational, planning, and problem-solving skills.
- Excellent communication, presentation, and interpersonal skills.
- Ability to prioritize multiple projects and meet deadlines.
- Work effectively under pressure and/or stringent schedules.
- Ability to work with minimal supervision and to interact with all levels of staff and clients.
Nice To Haves
- Demonstrated AutoCAD proficiency will be strongly preferred.
Responsibilities
- Meets with clients and/or their liaison(s) to plan and organize event logistics.
- Coordinates activities with the various service contractors for events.
- Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
- Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
- Makes check requests and event related purchases.
- Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
- Assists in scheduling operational set-ups to provide equipment or service’s needs.
- Monitors and supervises facility set-up when necessary.
- Serves as primary liaison between clients and facility departments.
- Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events.
- Follows-up on all client requests, concerns, and problems.
- Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
Benefits
- Competitive hourly rate
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
