Event Coordinator | Mesa Convention Center
About The Position
Legends Global is seeking an Event Coordinator for the Mesa Convention Center in Mesa, AZ. This role involves planning and organizing event logistics, coordinating with service contractors, and serving as the primary liaison between clients and facility departments. The Mesa Convention Center is the largest event venue in the East Valley, offering extensive flexible meeting and exhibit space, breakout rooms, outdoor function space, and an amphitheater. The Event Coordinator will guide clients through contract provisions, keep them informed of deadlines, manage event-related purchases, and ensure clear communication of requirements to operations personnel. They will also assist in scheduling operational set-ups, monitor facility set-up, oversee in-house events, and attend relevant meetings to support facility operations.
Requirements
- Bachelor's Degree from four-year University
- 1 to 2 years related experience and/or training or equivalent combination of education and experience
- Working knowledge of the principles of facility management, services, and equipment for a similar facility
- Proficiency in Microsoft Office software and general office equipment
- Demonstrated organizational, planning, and problem-solving skills.
- Excellent communication, presentation, and interpersonal skills.
- Ability to prioritize multiple projects and meet deadlines.
- Work effectively under pressure and/or stringent schedules.
- Ability to work with minimal supervision and to interact with all levels of staff and clients.
Nice To Haves
- Demonstrated AutoCAD proficiency will be strongly preferred.
Responsibilities
- Meets with clients and/or their liaison(s) to plan and organize event logistics.
- Coordinates activities with the various service contractors for events.
- Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
- Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
- Makes check requests and event related purchases.
- Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
- Assists in scheduling operational set-ups to provide equipment or service’s needs. Monitors and supervises facility set-up when necessary.
- Serves as primary liaison between clients and facility departments.
- Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.
- Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
Benefits
- Competitive hourly rate
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
