Event Coordinator (On-call, Contractor)

Playbook • Miami, FL

7d • Onsite

About The Position

This is an on-call, contractor position for an Event Coordinator. The role involves providing day-of operational support for events and meetings held across various Class A office building venues, including large lobby event spaces, conference rooms, and outdoor patio areas. Responsibilities include pre-event setup and post-event tear down, ensuring venues meet hospitality and presentation standards, welcoming and assisting guests, coordinating with operational partners, maintaining venue readiness, and supporting fitness center operations. The position requires a proactive approach to facilities coordination and maintenance reporting.

Requirements

• 2+ years of experience in venue operations, hospitality, events management, or premium guest-facing environments (e.g., hotels, conference centers, event venues, workplace hospitality).
• Proven experience delivering five-star service in high-volume or high-touch environments.
• Tech-savvy, with experience using booking, scheduling, and collaboration tools (Google Workspace, Slack, event platforms).
• Adaptable and confident learning new systems for membership and program management.

Nice To Haves

• Strong hires may have the opportunity to grow into a more regular role.

Responsibilities

• Provide day-of operational support for events and meetings in various venues.
• Support pre-event setup and post-event tear down, including space configurations, furniture placement, and décor setup.
• Ensure all venues consistently meet hospitality and presentation standards.
• Welcome guests upon arrival, assist with check-in, and ensure a seamless onsite experience.
• Support seamless event execution through real-time coordination with AV/IT, catering, décor, music, janitorial, security, and other operational partners.
• Complete AM and PM operational checklists and maintain presentation standards across event spaces and common areas.
• Maintain floral upkeep, lounge cleanliness, coffee and tea station setup, and general tenant-facing readiness.
• Support oversight of fitness center operations on event days as needed.
• Coordinate with porters and proactively identify and report maintenance or service-related needs.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed