Event Coordinator

HDR•Omaha, NE

8d•Onsite

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Requirements

An attitude and commitment to being an active participant of our employee-owned culture is a must.

Nice To Haves

Bachelor’s degree in Hospitality, Event Management, Business, or other applicable major
2 – 4 years in event coordination, event venues, event industry, and/or related experience
Experience working with event logistics, coordination, and planning large events
Experience maintaining quality customer service and relationships with vendors, venues, and other related parties
Experience using event management software
Excellent analytical skills
Strong organization skills
Good presentation skills
Knowledge of AV technology

Responsibilities

Plan, coordinate, and execute high quality events, conferences, and trainings that reflect HDR’s professional standards and brand.
Responsible for logistics, vendor coordination, contract arrangements, and on-site coordination.
Perform all related activities to ensure the event is successful.
Work with other departments for the planning, coordination, and execution of meetings, conferences, and events of varying size and complexity.
Coordinate timelines, production schedules, resources, and deliverables to ensure events are executed on time and within scope.
Coordinate logistics including venue selection, room setups, audiovisual needs, catering, travel, lodging, and shipping of materials.
Serve as the primary on-site point of contact to ensure seamless event execution and a positive attendee experience.
Source, contract, and manage relationships with venues, hotels, audiovisual providers, catering partners, and other vendors.
Work with venue staff, on-site personnel, third-party vendors, and subcontractors during events.
Partner closely with internal stakeholders, leadership, and steering committees to gather requirements and align on event objectives.
Develop, track, and manage event budgets.
Process invoices, track expenses, and complete post-event financial reconciliation.
Oversee multiple meetings and projects simultaneously while maintaining high client satisfaction.
Maintain confidentiality of sensitive information discussed during meetings and events.