Event and Conference Coordinator

Augsburg University • Minneapolis, MN

21h • Hybrid

About The Position

The Event and Conference Coordinator manages and executes small to mid-level events in cooperation with internal departments for events both on and off campus. This position also assists with other large-scale events and major campus events.

Summary of Position:
The Event and Conference Coordinator manages and executes small to mid-level events in cooperation with internal departments for events both on and off campus. This position also assists with other large-scale events and major campus events.

Primary Responsibilities:
Provide leadership and support by raising the quality of events and the image of the University. Lead and manage assigned events and ensure that events are tied to the mission and have a consistent feel that reinforces the University's brand. Provide quality customer service and form positive working relationships. Provide leadership and support to student support staff.

Additional Responsibilities:
Event Planning & Management: Independently plan and manage assigned small to mid-level events/portions of events; partner with departments to determine event goals and objectives and final event logistics. Assist with the planning and coordination of large-scale or major campus events. Provide onsite leadership to live events by making real-time, unsupervised decisions, directing staff and volunteers, evaluating risks and course-correcting when necessary to ensure events remain successful, on-budget and mission-centered. Make decisions related to event logistics in partnership with on and off--campus partners including catering, public safety, facilities/custodial, IT, rental vendors, musicians and staff. Collaborate with Marketing and Communications and event clients to maintain master web calendar content of campus events and activities and create brand appropriate event collateral where appropriate. All other duties as apparent or assigned by supervisor(s).

Summer Conference Planning: Independently plan and manage assigned summer conferences and camps including coordination of residence hall stays, event logistics, contracting, payments and end of summer reports. Coordinate with on-campus partners such as Public Safety, campus food service, facilities, custodial and residence life as needed. All other duties as apparent or assigned by supervisor(s).

Requirements

• Bachelor's degree in events, business, communication, liberal arts or a related field
• 1-3 years of related experience required.
• Prior experience working in a campus events department; may be substituted for post-collegiate experience, where appropriate.
• Creative, assertive and self-motivated.
• Ability to prioritize in a fast-paced environment with superb attention to detail.
• Excellent interpersonal skills, strong organizational skills, strong oral and written communication
• Understanding of relevant organizational and business processes.
• Ability to multi-task and maintain deadlines.
• Ability to work effectively in a diverse work environment.
• Ability to be attentive to details, be accurate, be precise.
• Ability to lead/teach.
• Ability to work in a team environment; work independently or with little supervision
• Ability to reason/analyze.
• Ability to maintain confidentiality; demonstrate patience, understanding.
• Ability to show initiative.
• Ability to handle frequent interruptions.
• Ability to manage one or multiple projects.

Nice To Haves

• Experience working in higher education.
• Experience with AV equipment.

Responsibilities

• Provide leadership and support by raising the quality of events and the image of the University.
• Lead and manage assigned events and ensure that events are tied to the mission and have a consistent feel that reinforces the University's brand.
• Provide quality customer service and form positive working relationships.
• Provide leadership and support to student support staff.
• Independently plan and manage assigned small to mid-level events/portions of events; partner with departments to determine event goals and objectives and final event logistics.
• Assist with the planning and coordination of large-scale or major campus events.
• Provide onsite leadership to live events by making real-time, unsupervised decisions, directing staff and volunteers, evaluating risks and course-correcting when necessary to ensure events remain successful, on-budget and mission-centered.
• Make decisions related to event logistics in partnership with on and off--campus partners including catering, public safety, facilities/custodial, IT, rental vendors, musicians and staff.
• Collaborate with Marketing and Communications and event clients to maintain master web calendar content of campus events and activities and create brand appropriate event collateral where appropriate.
• Independently plan and manage assigned summer conferences and camps including coordination of residence hall stays, event logistics, contracting, payments and end of summer reports.
• Coordinate with on-campus partners such as Public Safety, campus food service, facilities, custodial and residence life as needed.

Benefits

• Medical, dental and vision coverage
• A generous 403(b) matching program with an employer contributions of up to 8% upon eligibility
• Up to 100% tuition remission for employees, spouses and dependents, and participation in the Tuition Exchange program with colleges and universities throughout the US
• Generous paid time-off, including 14 paid holidays, 12 sick days, 2 community service days, and vacation of up to 22 days per year immediately upon hire
• Employer-paid STD, LTD and life insurance
• Employee Assistance Program (EAP) for all employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees