Manager, Conference and Event Operations

Hilton • New York, NY

8h • Remote

About The Position

As a Manager, Conference and Event Operations, you will manage, plan and implement Hilton's premier internal conferences, including Brand, Owner, Commercial and Leadership Conferences. Reporting to the Senior Director of Special Events, you will collaborate with internal partners to understand their objectives, messaging, requirements, budget, and timelines. You will work with the Special Events team, venue(s), internal partners and vendors to plan the conference. You will recommend initiatives to reach the goals of the event for business owners' approval and execute the conference according to plan. These conferences include large conventions of up to 10,000 people, vendor showcases/trade shows, multiple General Sessions, learning tracks, breakout sessions, off-site and evening events, and meal functions.

Requirements

• Six (6) years of event management experience, specifically in strategy and execution of large-scale corporate events (not including hotel event manager experience).
• Demonstrated skills in work task allocation and prioritizing and advancing multiple concurrent workstreams.
• Proficiency in developing executive-level presentations in PowerPoint and working in Excel (maintain complex spreadsheets, perform complex functions)
• Two (2) years of experience working directly with event vendors, including creative agencies, AV companies, DMC companies, registration and housing companies, event production
• Experience working remotely with executive leaders, partners and implementing a project in a matrix organization.
• Willingness to lift and move heavy boxes during events, and stand for long periods of time.
• Travel up to 50% of the time.

Nice To Haves

• BA/BS Bachelor's Degree.
• Proficiency in project/event management tools and Cvent.
• Previous experience working for an events production agency.
• Experience presenting to senior level (C-Suite) executives

Responsibilities

• Lead events from conception to planning and execution: develop and update project plan for business owners' approval.
• Lead calls with internal partners and vendors to ensure conference tasks are documented and assigned workstreams are within budget and established timelines.
• Manage RFP and RFQ processes with agencies, vendors, event venues and hotels.
• Manage the sourcing and contracting of venues, vendors and speakers/entertainment applicable to the assigned workstream(s).
• Prepare PowerPoint presentations and present regular updates to internal partners and senior leaders.
• Manage all event logistics for the success of the event.
• Workstreams could include one or more of the following: housing, creative branding, breakouts, General Session, tradeshow, shipping/receiving, staffing, supplies, transportation, sponsorships, AV, amenities mobile app, registration, event technology, F&B, and others as assigned.
• All other tasks as requested by Special Events leadership.

Benefits

• 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
• Employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount
• Paid parental leave for eligible Team Members, including partners and adoptive parents
• Personalized caregiving support - Access dedicated caregiving concierge services
• Crisis concierge - Offers a single, compassionate point of contact for both practical support and emotional care
• Mental health resources - Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
• Generous paid time off (PTO)
• Health & welfare benefits - From checkups to dental cleanings to new glasses, we offer a variety of health plans
• Retirement plans
• Hilton Annual Incentive (Bonus) Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees