Event and Conference Coordinator

Augsburg University • Minneapolis, MN

7h • Onsite

About The Position

The Event and Conference Coordinator manages and executes small to mid-level events in cooperation with internal departments for events both on and off campus. This position also assists with other large-scale events and major campus events.

Requirements

• Bachelor's degree in events, business, communication, liberal arts or a related field
• 1-3 years of related experience required.
• Prior experience working in a campus events department; may be substituted for post-collegiate experience, where appropriate.
• Creative, assertive and self-motivated.
• Ability to prioritize in a fast-paced environment with superb attention to detail.
• Excellent interpersonal skills, strong organizational skills, strong oral and written communication
• Understanding of relevant organizational and business processes.
• Ability to multi-task and maintain deadlines.
• Ability to work effectively in a diverse work environment.
• Ability to be attentive to details, be accurate, be precise.
• Ability to lead/teach.
• Ability to work in a team environment; work independently or with little supervision
• Ability to reason/analyze.
• Ability to maintain confidentiality; demonstrate patience, understanding.
• Ability to show initiative.
• Ability to handle frequent interruptions.
• Ability to manage one or multiple projects.

Nice To Haves

• Experience working in higher education.
• Experience with AV equipment.

Responsibilities

• Provide leadership and support by raising the quality of events and the image of the University.
• Lead and manage assigned events and ensure that events are tied to the mission and have a consistent feel that reinforces the University's brand.
• Provide quality customer service and form positive working relationships.
• Provide leadership and support to student support staff.
• Independently plan and manage assigned small to mid-level events/portions of events; partner with departments to determine event goals and objectives and final event logistics.
• Assist with the planning and coordination of large-scale or major campus events.
• Provide onsite leadership to live events by making real-time, unsupervised decisions, directing staff and volunteers, evaluating risks and course-correcting when necessary to ensure events remain successful, on-budget and mission-centered.
• Make decisions related to event logistics in partnership with on and off--campus partners including catering, public safety, facilities/custodial, IT, rental vendors, musicians and staff.
• Collaborate with Marketing and Communications and event clients to maintain master web calendar content of campus events and activities and create brand appropriate event collateral where appropriate.
• All other duties as apparent or assigned by supervisor(s).
• Independently plan and manage assigned summer conferences and camps including coordination of residence hall stays, event logistics, contracting, payments and end of summer reports.
• Coordinate with on-campus partners such as Public Safety, campus food service, facilities, custodial and residence life as needed.
• All other duties as apparent or assigned by supervisor(s).

Benefits

• Medical, dental and vision coverage
• A generous 403(b) matching program with an employer contributions of up to 8% upon eligibility
• Up to 100% tuition remission for employees, spouses and dependents, and participation in the Tuition Exchange program with colleges and universities throughout the US
• Generous paid time-off, including 14 paid holidays, 12 sick days, 2 community service days, and vacation of up to 22 days per year immediately upon hire
• Employer-paid STD, LTD and life insurance
• Employee Assistance Program (EAP) for all employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees