Estimating Specialist
About The Position
The Estimating Specialist coordinates and facilitates quoting activities, ensuring customer requests are organized, processed, and completed accurately and efficiently. The role is the primary point of contact for incoming requests for quotation and works with suppliers, purchasing, scheduling, and internal teams to support timely responses and order fulfillment. The ideal candidate is organized, process-oriented, and an effective communicator who can manage multiple priorities while maintaining accuracy and accountability. The position operates primarily in an office environment and requires frequent communication with internal departments and external suppliers. Occasional interaction with manufacturing operations may be necessary. Responsibilities may evolve based on business needs.
Requirements
- High school diploma or equivalent.
- Exceptional organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Strong process orientation and ability to manage multiple requests and competing priorities.
- Proficiency in Microsoft Office, particularly Excel and Outlook.
- Ability to work independently, follow established procedures, and maintain accurate records.
Nice To Haves
- Additional education or training in business, manufacturing, or supply chain.
- Previous experience in manufacturing coordination, estimating support, purchasing, customer service, or a related administrative role.
- Experience working with manufacturing suppliers, outsourced components, or industrial equipment.
- Familiarity with purchasing processes, vendor quotations, and production scheduling.
- Experience with ERP/MRP systems or quotation tracking tools.
- General understanding of manufacturing processes and supplier capabilities.
Responsibilities
- Serve as the primary point of contact for incoming requests for quotation (RFQs).
- Organize, maintain, and update the Quote Tracker to provide accurate visibility into open quotations, priorities, and deadlines.
- Coordinate quoting activities from the initial request through completion.
- Track outstanding quotations, follow up on pending information, and communicate status updates to stakeholders.
- Ensure quotation documentation is complete, accurate, and properly maintained.
- Identify opportunities to improve quoting processes, response times, and overall efficiency.
- Communicate with suppliers to obtain pricing, lead times, and availability for outsourced turnkey components.
- Develop and maintain an understanding of supplier capabilities, capacities, and manufacturing limitations.
- Follow up with vendors to ensure timely receipt of pricing and supporting information.
- Maintain organized vendor pricing records and relevant supplier information.
- Communicate potential supply constraints, pricing concerns, or delivery risks to internal teams.
- Coordinate with internal buyers to facilitate purchase order placement and accurately communicate required information.
- Work with internal scheduling personnel to support on-time delivery commitments.
- Monitor quote-to-order transitions and communicate potential delays or scheduling concerns.
- Support coordination among Sales, Purchasing, Scheduling, and Operations to maintain an efficient workflow.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
