Estimating Coordinator

North American Rail Solutions

15d•$60,000 - $80,000

About The Position

Help Build Winning Rail Projects — From Concept to Cost. If you’re an engineering or construction professional who enjoys blending technical expertise with cost analysis, this is your opportunity to play a key role in shaping competitive, well‑planned rail infrastructure projects. Universal Rail Solutions Inc. is seeking an Estimating Coordinator to support pre‑construction activities, cost estimating, and bid development for rail and heavy civil construction projects across Ontario. At Universal Rail Solutions Inc., we keep Canada’s railways moving — safely, efficiently, and sustainably. We work coast‑to‑coast across every railway sector and project size, delivering service excellence and exceptional value to our clients. Reporting to the Lead Estimator, the Estimating Coordinator is responsible for preparing accurate cost estimates, quantity takeoffs, and technical evaluations to support bidding, budgeting, and project planning. This role bridges engineering knowledge with commercial awareness, ensuring project proposals are competitive, feasible, and aligned with technical and constructability requirements. You will work closely with Project Managers, designers, procurement teams, and subcontractors throughout the pre‑construction and bidding phases. This role is more than estimating — it’s about building confidence in project decisions before construction begins.

Requirements

Bachelor’s degree in Civil Engineering Technology, Construction Management, or a related field
1-3 years of experience in estimating or procurement within the rail or heavy civil construction industry
Strong understanding of rail construction methods, materials, and equipment
Proficiency with Microsoft Office, particularly Excel, and estimating software (e.g., B2W or similar)
Working knowledge of scheduling tools such as Primavera P6 or MS Project
Ability to read and interpret drawings, blueprints, and technical schematics
Strong analytical, mathematical, and problem‑solving skills
Clear written and verbal communication skills
Ability to work independently and collaboratively in a fast‑paced environment
Valid driver’s licence, clean driver’s abstract, and willingness to travel to project sites as required

Nice To Haves

Knowledge of North American railway standards and owners (e.g., AREMA, APTA, TCRP, Transport Canada, Metrolinx, CN, CPKC, VIA Rail) is an asset
Experience with cost control, budgeting, and value engineering is an asset
Bilingual (English / French) is an asset

Responsibilities

Perform accurate quantity takeoffs for all construction disciplines using drawings, specifications, and pre‑construction documents
Prepare detailed cost estimates for materials, labour, equipment, and subcontracted work
Analyze drawings and specifications to understand scope, assumptions, and key cost drivers
Build and maintain cost databases, historical pricing, and benchmarking tools
Identify cost‑saving alternatives and value‑engineering opportunities
Review engineering drawings for completeness, constructability, and risk
Identify design gaps, risks, and assumptions that may impact project cost or schedule
Solicit, review, and evaluate subcontractor and supplier pricing for budgetary and tender estimates
Participate in pre‑bid meetings, site visits, and client discussions
Prepare bid submissions and ensure all required documentation is complete and accurate
Maintain organized estimate files, pricing records, and cost breakdowns
Track design changes and update estimates accordingly
Participate in bid closings, tender reviews, and estimate presentations
Assist with project budget development and cost forecasting