Estimating Coordinator

JENSEN INFRASTRUCTURE•Sparks, NV

1d•Onsite

About The Position

The Estimating Coordinator is a pivotal role in delivering exceptional customer support, acting as a technical and administrative support expert to make the estimating process as efficient as possible. This includes document distribution, subcontractor contact, and quantity takeoffs. The role reports to the Sales Manager and involves collaboration with the sales, engineering, and production teams. Day-to-day responsibilities include reviewing bid documents to determine the scope of work and required precast concrete products for large construction projects, ensuring accuracy of drawings, blueprints, specifications, and data, and calculating material and work item quantities. The coordinator will also prepare material pricing, labor production analysis, equipment pricing, delivery expenses, and other potential cost elements for estimates. Producing shop orders and quotations using quoting and Customer Relationship Management (CRM) programs is also a key part of the role. Bid/Estimate Support involves using CPQ/CRM systems to communicate with subcontractors, distribute electronic plans and specs, organize bid documents, manage the flow of bid information (addenda, RFIs), prepare bid forms, collect and organize subcontractor bids, prepare post-estimate bid books, and maintain a bid calendar. Administrative Support duties include maintaining a subcontractor prequalification database, managing copier/plotter/scanner equipment, preparing expense reports, ordering supplies, organizing bid lunches, sorting department mail, and providing general administrative support to other departments as needed.

Requirements

Enthusiastic and motivated in a fast-paced environment.
Demonstrated knowledge of estimating practices.
Commitment to customer service.
Lifelong learner with a combination of formal education and a minimum of 2 years of solid on-the-job experience.
Experience including database administration and computer programs related to sales and customer service.
Strong verbal and written communications skills.
Working knowledge of plans, prints, drawings, and detailed plan specifications per customer requirements.

Responsibilities

Reviewing bid documents to determine scope of work and required precast concrete products for large construction projects.
Ensuring drawings, blueprints, specifications, and any data are accurate prior to cost estimating projects through communication and engineering.
Calculating and preparing material and work item quantities (take offs) based on project requirements.
Preparing material pricing, labor production analysis, equipment pricing, delivery expenses, timing of product requirement, and other potential cost elements that may impact the estimate.
Producing shop orders and quotations using quoting and Customer Relationship Management (CRM) program, as well as other project related documents.
Using Configure Price Quote (CPQ)/CRM system to communicate with subcontractors and distribute electronic plans and specs.
Organizing bid documents.
Managing flow of bid info (addenda, Requests for Information (RFI), etc.) between Jensen, designers and subcontractors.
Preparing bid forms and customizing bid analysis documents.
Performing quantity takeoffs.
Collecting and organizing subcontractor bids.
Preparing post-estimate bid books.
Maintaining bid calendar.
Maintaining subcontractor prequalification database.
Managing copier/plotter/scanner equipment.
Preparing expense reports.
Ordering supplies, organizing bid lunches, sorting department mail, supporting other departments as needed, and providing general administrative support.