Estimating Coordinator

Comprehensive Energy Services, Inc•Longwood, FL

3d•Onsite

About The Position

This entry-level position is part of the Estimating Team & performs administrative duties & the control of documents in support of the Estimating Department.

Requirements

3-5 years of related experience.
High School diploma or equivalent.
Modern office practices, procedures, & equipment
Advanced Excel, Word, Outlook & basic computer operations
Correct English usage, grammar, spelling, punctuation, & vocabulary
Oral & written communication skills.
Communicate effectively both orally & in writing
Meet time schedules, and deadlines, & plan & organize work
Work confidently with discretion & independently with little direction
Maintain a high level of confidentiality
Have great attention to detail
Be comfortable working with numbers & technology
Be well organized & reliable
Multi-task in a fast-paced environment

Responsibilities

Set up new and maintain electronic estimating files & maintain data (i.e., Plans, Specs, Bid Forms, Addenda, RFI's, Bid Date Changes, etc.).
Compile & update pending, sold & lost bid lists for sales reports & database entries.
Correspond with Customers & vendors.
Maintain the Invitation to Bid (ITB) Log & the "Jobs to Bid" schedule.
Provide CES bid intentions to general contractors in a timely fashion.
Prepare proposals and notify Estimators so they can review/verify counts, inclusions, and exclusions.
PDF the proposal/all other documents required and send them out to the prospective GC's.
Prepare & maintain electronic pre-qualifications for all General Contractors/Clients.
Maintain Estimating calendar for meetings, walkthroughs, staff vacations, etc.
Other duties & special projects as assigned.