Estimating Administrator

THS National•Apex, NC

1d•Hybrid

About The Position

The Estimating Administrator is a highly organized, detail-oriented role that supports the preconstruction team. This position focuses on the administrative and coordination aspects of the estimating process, including managing bid outreach, organizing project documentation, and assisting with quantity takeoffs using estimating software. The ideal candidate is a strong communicator with solid Excel skills, capable of interacting professionally with subcontractors and internal teams. The right candidate can expect further training and growth as the preconstruction team grows. Why should you join THS National? Certified as a Great Place to Work, with 100% satisfaction rating in not one but five categories, THS National LLC, is a full-service general contractor specializing in multi-family renovation and revitalization. THS is about finding the best people and empowering them to grow professionally and personally through continued support and up-skilling to become the leaders of tomorrow. We don’t want you to “fit” our culture we want you to “add” to it!

Requirements

Strong administrative and organizational skills with high attention to detail
Proficiency in Microsoft Excel and general computer/file management systems
Comfortable making phone calls and communicating with external partners
Professional written and verbal communication skills
Ability to read and interpret construction plans (required)
Basic understanding of construction estimating concepts or willingness to learn
Ability to manage multiple tasks and deadlines in a fast-paced environment
Self-motivated with a proactive approach to problem-solving
Willingness to occasionally travel for site walks or subcontractor meetings (as needed)
Interest in career growth within preconstruction or estimating functions

Nice To Haves

Experience with estimating software or similar tools preferred

Responsibilities

Coordinate subcontractor outreach for new projects, including calling and emailing vendors to solicit bids
Distribute plans, specifications, and project documents to subcontractors
Track bid participation and ensure timely responses from vendors
Follow up with subcontractors to confirm intent to bid and answer basic questions
Organize and manage incoming bids, ensuring all documentation is complete and properly filed
Assist in reviewing and leveling bids for completeness and accuracy
Utilize estimating software to support quantity takeoffs, counts, and basic cost comparisons
Help build internal estimates for benchmarking subcontractor bids
Maintain organized digital file structures for project documents and bid information
Support the Preconstruction Manager with administrative tasks related to estimating workflows
Communicate professionally via phone and email, representing the company to subcontractors
Coordinate efforts to ensure all outreach and bid management tasks are completed efficiently
Travel occasionally to complete sight walks