Ess Data Technician (4963)
About The Position
The ESS Data Technician develops and maintains student and other program-related data needed for local, state, and federal Exceptional Student Services reporting, including mandatory student-level submissions to the Arizona Department of Education. The position provides training and direction to District staff on ESS data collection, maintenance, and reporting. The role prepares and maintains electronic and hard-copy records; retrieves and converts data from external sources; submits data to the Arizona Department of Education; reviews student records for accuracy; and produces reports from databases, spreadsheets, and dictation. The technician works with campus staff to collect, maintain, and report student and program information, coordinates data and records processes required by applicable laws and regulations, and assists with ESS census and related paperwork. The position also supports positive public interactions, confidentiality, and compliance with Governing Board policies, and performs other related duties as assigned.
Requirements
- High school diploma or GED equivalent.
- Two years of experience working in a school office, or an equivalent combination of education, training, and experience.
- Skill in identifying, creating, and maintaining student records or other confidential and sensitive information.
- Skill in researching, analyzing, and compiling data for reports and technical documents, including charts, graphs, tables, and text.
- Ability to prepare reports from dictation efficiently.
- Ability to type and enter data quickly and accurately.
- Skill in organizing workflow and maintaining accurate records and filing systems.
- Ability to work under pressure, set priorities effectively, and remain flexible.
- Ability to operate general office equipment, hardware, and software.
- Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
- Ability to follow verbal and written instructions and procedures.
- Ability to provide excellent customer experiences and interact tactfully and courteously with the public.
- Effective verbal and written communication skills.
- Commitment to creating and sustaining a thriving learning and working environment for students and staff.
- Ability to establish and maintain effective working relationships.
- Ability to use initiative within organizational policies, procedures, and guidelines.
Nice To Haves
- Associate's degree in a technology-related field preferred.
Responsibilities
- Prepare, update, and maintain electronic and hard-copy data for local, state, and federal reporting, including testing-related data.
- Retrieve and convert data from external sources and submit data to the Arizona Department of Education.
- Review student records for accuracy and completeness and correct errors.
- Produce and distribute reports from databases and spreadsheets, and transcribe dictated information as needed to prepare records and reports.
- Work with campus staff to collect, maintain, and report student and program data.
- Coordinate collection and maintenance of data on voucher students placed in residential treatment facilities by a State placing agency.
- Coordinate destruction of special education records according to applicable laws, statutes, and regulations.
- Assist with data entry and maintenance, including ESS census data and state reporting on District students placed in private day schools.
- Assist with processing paperwork for the ESS census.
- Demonstrate courteous and professional behavior when interacting with students, parents, visitors, and school staff.
- Maintain confidentiality of work-related issues, client records, and school information; follow Governing Board Policies.
- Perform other related duties as required or assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
