Escrow Assistant - Sunbelt Title- Boca Raton, FL

Anywhere Integrated Services•Boca Raton, FL

21h•Onsite

About The Position

The Escrow Assistant is the glue that holds real estate transactions together and makes them happen. This role supports the closing representative and works with agents, buyers, sellers, lawyers, lenders, surveyors, and others. The assistant collects, organizes, and processes all necessary documentation to ensure the closing is completed on time with minimal stress. This role requires attention to detail to ensure documents are filed and checks are written after closing, and the ability to identify and fix incomplete or incorrect paperwork. The ideal candidate is friendly, expert, and reliable, providing outstanding assistance to the closing representative to ensure sales go smoothly and retain business through white glove service.

Requirements

One to four years of escrow processing experience.
Proficiency with Microsoft Office suite.
Strong written and verbal skills to clearly keep agents, buyers, sellers, and all other parties up to date with the process and work with them to resolve issues.
Patience, able to handle pressing needs in a calm, friendly, and empathetic way.
Organizational skills, paying attention to and tracking details.
Ability to assemble puzzle pieces into a complete, error-free package.
Attention to detail, discovering missing, incorrect, or incomplete items and pursuing solutions.
Ability to work in a fast-paced environment, processing a large number of contracts simultaneously under deadline pressure.
Strong communication skills, with the ability to read people and understand their personality to deliver news sensitively.
Professional demeanor, creating a positive image for the company.

Nice To Haves

Real estate industry experience in title, escrow, real estate, or property management.
Knowledge of front- and back-end processing procedures.

Responsibilities

Preparing loan documents for signing, including vesting amendments when applicable.
Presenting loan documents and other records for signing.
Returning loan documents to the lender after signing and following up on funding conditions.
Reviewing the real estate purchase contract, ensuring it is complete and requesting any missing information.
Performing a preliminary audit and determining or obtaining any necessary items to clear a title.
Preparing estimated closing statements for officer review.
Maintaining files, recording appropriate documentation, and sending checks once the closing is complete.
Transmitting documents to the lender.
Establishing and maintaining relationships with industry players that encourage them to choose the company for escrow processing.