Equipment Retail Operations Coordinator (Veterans Encouraged!)

Xcellent Technology Solutions • Warrenton, VA

2d • Onsite

About The Position

This is a rare opportunity to join us as an Equipment Retail Operation Coordinator—a role where you’ll get to lead and oversee an integral department, ensuring every detail is executed with excellence. Guaranteeing the seamless day-to-day operations of the business, maintaining high standards of safety, compliance, professionalism, and efficiency. If you thrive in a structured, fast-paced environment that takes pride in delivering precision and exceptional service, we encourage you to apply today! This role is highly encouraged for a veteran looking to translate leadership, discipline, and organizational expertise into a meaningful civilian role with a mission rooted in integrity and responsibility.

Requirements

• Veteran encouraged—military experience is highly valued and a great fit for this role.
• 2+ years’ experience with Microsoft Office 365 (Excel, Word, PowerPoint, etc.)
• A valid driver’s license, reliable transportation, and the ability to commute to shipping locations as needed.
• Must pass an extensive FBI background check
• Current Virginia Concealed Weapons Permit OR the eligibility to obtain a Virginia Concealed Weapons Permit, including completing all required courses.
• Ability to lift between 25 and 50 pounds for inventory and shipping needs.
• Availability to occasionally work weekends to support firearm shows, with company provided vehicle.

Responsibilities

• Serve as the first point of contact for visitors, ensuring a secure, professional, and welcoming environment.
• Document, ship, and track firearm materials with strict adherence to all legal and regulatory guidelines.
• Manage and maintain two websites, ensuring online orders are processed promptly and accurately, and fully fulfill online delivery orders.
• Attend and support all ATF inquiries and inspections, ensuring full compliance with federal regulations.
• Coordinate and manage third-party personnel responsible for the delivery and setup of building containers.
• Generating and managing invoices to support smooth financial operation.
• Handle incoming and outgoing mail, order and manage office supplies, and maintain well-functioning workspace.
• Scan, copy, and organize essential documents to support administrative efficiency.

Benefits

• tailored health care plans that fit your lifestyle
• dental and vision coverage
• paid time off (PTO)
• 401K with employer matching
• GeoAI scholarship to help our employees further develop their skills and expertise in this cutting-edge field.
• company provided vehicle

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees