Equipment Project Coordinator

AIR Control Concepts•Nashville, TN

11d•Hybrid

About The Position

We are seeking a dynamic, service-driven individual who thrives in working in a fast-paced, relationship-rich environment. As a Project Coordinator, this individual will be responsible for coordinating submittals, equipment selection, pricing, and ship dates for each assigned project. A Project Coordinator must have the ability to learn new skills and knowledge about Designed HVAC systems and the related HVAC Equipment, Air Distribution and Hydronics in the context of project management. Must be detailed and customer service oriented along with having excellent organizational skills. Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment.

Requirements

Associates or bachelor’s degree in Engineering or related field and 4+ years account management and leadership experience; or equivalent experience
Excellent initiative, and interpersonal communications skills and a demonstrated ability to influence others
Ability to prioritize, multi-task, deal with conflict and ambiguity and manage high volume projects
Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook
Ability to understand system components and their impact on a designed system
Ability to be open about finding new and innovative solutions
Ability to handle uncertainty and make decisions without know the complete story
Ability to discern workload to prioritize tasks to balance and meet all project goals in a timely manner
Ability to be open to changing and improving processes to maximize workflow
Ability to manage people and situations when conflict arises
Ability to establish and grow relationships with customers through effective verbal and written communication
Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners.
Ability to solve problems in a high stress environment with other sales team members, customers or manufacturers
Demonstrates integrity and trust through appropriate directness and truthfulness.
Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings
Ability to communicate and transfer knowledge in a precise, concise, and logical manner

Nice To Haves

Mechanical Contracting with emphasis on HVAC Equipment, Engineering or Construction industry experience preferred

Responsibilities

Optimize the project through the stages of product selection, specifications, plans, estimates, proposals, value engineering and redesigns.
Manage multiple projects on an ongoing basis
Manage project costs ensuring targeted project performance is achieved.
Align project schedules and deliverable deadlines to customers’ project milestones
Communicate with owners, architects, MEP Consultants and General, Mechanical, Electrical, and Controls Contractors
Develop and grow relationships with customers, contractors, project engineers and manufacturers
Investigate concerns, implement corrective action and communicate with customers and co-workers as necessary to maximize customer satisfaction
Read, understand and interpret building plans & specifications
Create and maintain job files for each project throughout its duration
Organize project related data for order entry
Assist with distribution and receipt of submittals
Track ship dates and shipments to delivery; communicates with customers regarding updates
Communicate effectively with team members, customers and factories concerning details of project
Generate equipment selections during project execution as needed.
Generate additional quotes as needed during project execution.
Respond to and track IOM & Submittal requests
Track, maintain, and find opportunity to improve project margin through the execution phase.
Collaborate regularly with Parts, Service (for equipment start-up, functional testing, and commissioning purposes), and Accounting (invoicing coordination); prepare reports regularly