Equipment Listing Specialist
About The Position
McGrew Auction Company is seeking a detail-oriented, dependable Equipment Listing Specialist to support auction and inventory operations. The role ensures heavy equipment, attachments, and machinery are accurately photographed, documented, and listed in internal systems and online auction and sales platforms. The specialist captures high-quality photos and videos, records equipment specifications and condition details, and uploads complete listings within established timelines. The position works closely with yard, shop, and inventory teams to support auction preparation and execution in a fast-paced outdoor yard environment around heavy equipment. McGrew Auction Company, founded in 1999 and affiliated with McGrew Management Company, is a full-service auction house that buys, sells, trades, and ships used equipment worldwide. It conducts virtual, online-only, onsite and offsite auctions, dealer and office-run sales, and liquidations, including bi-weekly live onsite construction and agricultural auctions.
Requirements
- High school diploma or equivalent required.
- Strong attention to detail and ability to follow standardized processes.
- Strong organizational and time-management skills.
- Ability to learn equipment terminology, specifications, and components.
- Comfort working outdoors in a yard around heavy machinery and in varying weather conditions.
Nice To Haves
- Experience with heavy equipment, automotive, agriculture, construction, photography, or inventory management.
- Prior experience supporting auctions, inventory operations, or equipment sales.
- Familiarity with online auction platforms or inventory management systems.
- Basic photography or videography experience.
Responsibilities
- Photograph equipment, attachments, and machinery according to company standards, including walk-arounds, wear areas, hour meters, serial plates, features, and visible damage.
- Capture videos and other visual content as required for auction and sales platforms.
- Create accurate, detailed equipment listings with brand, model, year, specifications, condition notes, and key features.
- Ensure photos meet standards for lighting, framing, clarity, and angle.
- Upload listings to internal systems and external platforms, such as EquipmentFacts and YouTube, within required timelines.
- Verify that photos, descriptions, tags, and documentation match the correct lot numbers and physical equipment.
- Review listings for accuracy, spelling, completeness, and consistency; identify and correct discrepancies before auction catalog release.
- Flag equipment that appears mislabeled, incomplete, or out of place and communicate issues to appropriate teams.
- Coordinate listing workflows with yard, shop, and inventory teams.
- Assist with equipment staging and movement as needed.
- Maintain daily and weekly production to meet auction deadlines.
- Track and report daily and weekly listing completion metrics.
- Adapt to changing priorities and support team needs as required.
- Use company software and auction platforms to manage and maintain listings.
- Operate cameras, tablets, mobile devices, and related equipment.
- Follow digital file naming, uploading, and documentation procedures.
- Perform other duties as assigned.
Benefits
- Comprehensive medical benefits for full-time employees.
- Dental, vision, life, and disability insurance for full-time employees.
- 401(k) retirement plan with company match.
- Paid holidays for full-time employees.
- Paid time off for full-time and part-time employees.
- Employee Assistance Program (EAP).
- Exclusive employee discounts and access to a year-round employee merchandise store.
- Opportunities for career advancement.
- Supportive, team-oriented workplace culture.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
