Environmental, Health & Safety (EHS) Coordinator

Poly-Wood LLC•Syracuse, IN

1d•Onsite

About The Position

POLYWOOD is seeking an Environmental, Health, and Safety (EHS) Coordinator to manage safety systems, develop practical training and procedures, and lead implementation of assigned safety programs. Based in Indiana, the role supports operations in Indiana and North Carolina and partners with site safety teams, Operations, Engineering, Maintenance, HR, and IT. The position reports to the Director of EHS and serves as business administrator for HSI and Paylocity Learning, while owning defined programs such as lockout/tagout, confined space, and contractor management. The coordinator translates approved requirements into usable procedures and rollout plans, coordinates technical reviews, supports managers during implementation, and maintains organized, audit-ready records. Initial priorities include stabilizing HSI and learning administration and leading one or two defined program implementations, with a phased work plan established by EHS leadership based on risk, readiness, and resources. The role administers HSI forms, workflows, inspection templates, assignments, notifications, reports, data quality, and dashboards. It maintains Paylocity Learning safety training catalogs, assignments, learning paths, completion records, and reminders; develops practical training materials; coordinates instruction and evaluations; and tracks qualifications and training gaps. It also manages recurring DOT, elevator, and pressure vessel requirements, coordinating providers and responsible departments and tracking deficiencies. Program responsibilities include coordinating equipment inventories, procedures, reviews, implementation, training, inspections, and records for lockout/tagout; maintaining confined-space inventories and coordinating evaluations, signage, entry procedures, permits, training, equipment, and corrective actions; and administering contractor onboarding, required documentation, orientation, training evidence, expiration tracking, work-scope coordination, approvals, and site readiness. The coordinator develops rollout plans, follows up on overdue actions, verifies completion, escalates high-risk issues, maintains audit records, and supports internal and external reviews within the assigned scope. Work takes place in office and manufacturing settings. The role includes observing tasks, walking production areas, facilitating training, and working directly with site teams. Travel between Indiana and North Carolina locations and occasional support outside the normal schedule are expected.

Requirements

Two or more years of manufacturing safety, EHS program implementation, or comparable experience, with the ability to manage projects independently.
Experience implementing at least one high-risk safety program, such as lockout/tagout, confined space, or contractor management, and ability to develop capability in other assigned areas.
Experience administering an EHS or learning management system, maintaining accurate records, and creating useful reports; ability to learn HSI and Paylocity Learning.
Ability to turn technical requirements into clear procedures and training materials while coordinating review with subject-matter experts.
Strong organization, follow-through, and communication skills, with ability to work across roles, locations, and shifts.
Relevant education, professional training, or equivalent practical experience.
Ability to perform essential duties, with or without reasonable accommodation, and follow site PPE and safety requirements.
Openness to travel between Indiana and North Carolina locations and provide occasional support outside the normal schedule.

Nice To Haves

Experience with HSI, Paylocity Learning, or similar platforms.
Experience in multi-site manufacturing.
Experience with contractor safety management systems.
Experience developing hands-on training, supporting audits, revising procedures, or improving safety reporting and workflows.
Relevant safety credentials such as ASP or CSP, or progress toward appropriate professional development.

Responsibilities

Maintain HSI forms, workflows, inspection templates, assignments, notifications, reports, data quality, and dashboards.
Coordinate HSI vendor support and system improvements; define business needs and validate results with IT.
Maintain the safety training catalog, role-based assignments, learning paths, completion records, and reminders in Paylocity Learning.
Develop practical procedures, job aids, and training materials based on work tasks, coordinating technical review before release.
Coordinate hands-on instruction, evaluations, and trainer preparation; track qualifications, overdue training, and retraining needs and work with managers to address gaps.
Manage recurring DOT, elevator, and pressure vessel requirements, including records, equipment registers, inspection schedules, certificates, and provider contacts.
Coordinate qualified providers and responsible departments and track deficiencies through closure.
Coordinate equipment inventories, energy-control procedures, implementation, and document control for lockout/tagout with Engineering, Maintenance, and Operations.
Arrange qualified technical review and field verification for lockout/tagout; track approvals, revisions, training, periodic inspections, and corrective actions.
Maintain confined-space inventories and coordinate hazard evaluations, classifications, signage, and entry procedures with qualified personnel and site leaders.
Maintain confined-space permits and records; coordinate role-based training and verify required equipment and rescue arrangements.
Identify confined-space gaps through records and field feedback, track corrective actions, and refer technical decisions and specialized rescue needs to qualified personnel.
Administer the contractor platform and process, including onboarding, required documents, orientation, training evidence, and expiration tracking.
Coordinate work scope and site hazards with project owners; track missing requirements, approvals, and site readiness and escalate unresolved gaps before work begins.
Turn approved requirements into rollout plans with owners, milestones, training, and verification steps across sites and shifts.
Follow up on overdue actions and verify completion through field checks and records; escalate high-risk issues to EHS and Operations leadership.
Maintain audit records and support internal and external reviews within the assigned scope.