Environmental, Health & Safety (EHS) Coordinator

Polywood•Syracuse, IN

13h•Onsite

About The Position

POLYWOOD is seeking an Environmental, Health, and Safety (EHS) Coordinator to manage safety systems, develop practical training and procedures, and lead implementation of assigned safety programs. Based on-site in Syracuse, Indiana, the role supports operations in Indiana and North Carolina and works closely with site safety teams, Operations, Engineering, Maintenance, HR, and IT. The position reports to the Director of EHS and serves as business administrator for HSI and Paylocity Learning. It owns defined programs, including lockout/tagout, confined space, and contractor management, translating approved requirements into usable procedures and rollout plans, coordinating technical reviews, supporting managers during implementation, and maintaining audit-ready records. Initial priorities include stabilizing HSI and learning administration and leading one or two program implementations, with EHS leadership establishing a phased plan based on risk, readiness, and available resources. The role administers HSI forms, workflows, inspections, assignments, notifications, reports, and dashboards; maintains Paylocity Learning’s training catalog, role-based assignments, learning paths, records, and reminders; and develops task-based procedures, job aids, and training materials. It coordinates technical reviews, hands-on instruction, evaluations, trainer preparation, and follow-up on qualifications and training gaps. The EHS Coordinator manages recurring DOT, elevator, and pressure-vessel requirements, including records, equipment registers, schedules, certificates, provider contacts, and corrective-action tracking. For assigned safety programs, the coordinator supports lockout/tagout inventories, procedures, implementation, document control, technical reviews, field verification, training, inspections, and corrective actions; maintains confined-space inventories and related evaluations, classifications, signage, entry procedures, permits, training, equipment, and rescue-arrangement records; and administers contractor onboarding, documentation, orientation, training evidence, expiration tracking, work-scope coordination, approvals, and site readiness. The position turns approved requirements into cross-site rollout plans with owners, milestones, training, and verification steps; follows up on overdue actions; verifies completion through field checks and records; escalates high-risk issues; and supports internal and external reviews within its assigned scope. Work takes place in office and manufacturing settings and includes observing tasks, walking production areas, facilitating training, and working directly with site teams. The role requires travel between Indiana and North Carolina locations and occasional support outside the normal schedule. The employee must perform essential duties, with or without reasonable accommodation, and follow site PPE and safety requirements.

Requirements

Two or more years of manufacturing safety, EHS program implementation, or comparable experience.
Ability to manage projects independently.
Experience implementing at least one high-risk safety program, such as lockout/tagout, confined space, or contractor management.
Ability to develop capability in other assigned safety program areas.
Experience administering an EHS or learning management system, maintaining accurate records, and creating useful reports.
Ability to learn HSI and Paylocity Learning.
Ability to turn technical requirements into clear procedures and training materials, coordinating review with subject-matter experts.
Strong organization, follow-through, and communication skills.
Ability to work across roles, locations, and shifts.
Relevant education, professional training, or equivalent practical experience.
Ability to perform essential duties, with or without reasonable accommodation, and follow site PPE and safety requirements.
Openness to travel between Indiana and North Carolina locations and provide occasional support outside the normal schedule.

Nice To Haves

Experience with HSI, Paylocity Learning, or similar platforms.
Experience in multi-site manufacturing.
Experience with contractor safety management systems.
Experience developing hands-on training, supporting audits, revising procedures, or improving safety reporting and workflows.
Relevant safety credentials, such as ASP or CSP, or progress toward appropriate professional development.

Responsibilities

Maintain HSI forms, workflows, inspection templates, assignments, notifications, reports, and data quality across sites, departments, and shifts.
Build dashboards for incidents, inspections, training, and corrective actions; coordinate vendor support and system improvements; define business needs and validate results with IT.
Maintain the Paylocity Learning safety catalog, role-based assignments, learning paths, completion records, and reminders.
Develop practical procedures, job aids, and training materials based on work tasks, coordinating technical review before release.
Coordinate hands-on instruction, evaluations, and trainer preparation; track qualifications, overdue training, and retraining needs and work with managers to close gaps.
Manage recurring DOT, elevator, and pressure-vessel requirements, including records, equipment registers, inspection schedules, certificates, and provider contacts.
Coordinate qualified providers and responsible departments, and track deficiencies through closure.
Coordinate lockout/tagout equipment inventories, energy-control procedures, implementation, and document control with Engineering, Maintenance, and Operations.
Arrange qualified technical review and field verification; track lockout/tagout approvals, revisions, training, periodic inspections, and corrective actions.
Maintain confined-space inventories and coordinate hazard evaluations, classifications, signage, and entry procedures with qualified personnel and site leaders.
Maintain confined-space permits and records; coordinate role-based training and verify required equipment and rescue arrangements; identify gaps and track corrective actions.
Administer the contractor platform and process, including onboarding, required documents, orientation, training evidence, and expiration tracking.
Coordinate contractor work scope and site hazards with project owners; track missing requirements, approvals, and site readiness, escalating unresolved gaps before work begins.
Turn approved requirements into rollout plans with owners, milestones, training, and verification steps across sites and shifts.
Follow up on overdue actions, verify completion through field checks and records, and escalate high-risk issues to EHS and Operations leadership.
Maintain audit records and support internal and external reviews within the assigned scope.
Travel between Indiana and North Carolina locations and provide occasional support outside the normal schedule.
Follow site PPE and safety requirements.