Enrollment Specialist

Educational Empowerment Group • Chillicothe, OH

4d

About The Position

The Enrollment Specialist supports student enrollment and records administration, attendance tracking, reporting, and communication with students, families, school personnel, and central office staff. The role also conducts community outreach and enrollment counseling, supports parent involvement, and performs receptionist duties. The position requires maintaining student confidentiality and complying with applicable local, state, and federal policies.

Requirements

• High school diploma at minimum.
• At least two years of experience working with Student Information Systems and EMIS state reporting databases.
• Experience in K-12 education.
• Ability to oversee, manage, and submit state-mandated reports.
• Strong oral and written communication skills.
• Satisfactory completion of local, state, and federal criminal history checks and a TB test.
• Demonstrated strong interpersonal skills with students, parents, and administrators.
• Ability to meet established deadlines.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Establish a community presence for outreach and recruiting purposes.
• Provide enrollment counseling to incoming students and families.
• Process new student enrollments, transfers, withdrawals, and waiting lists.
• Serve as a liaison to parents and facilitate parent education and involvement.
• Administer enrollment, grading, and scheduling procedures and timelines.
• Use and maintain the computerized student information system.
• Create and maintain Academy student records, including hard-copy and online records.
• Prepare or maintain attendance records, enter data from submitted forms, review late- and early-arrival forms, and reconcile them with absences to create tardy and early-leave lists.
• Maintain attendance accounting records in accordance with EMIS standards and verify reported daily attendance with parents and teachers.
• Generate and distribute letters to parents regarding excessive absences or other attendance problems.
• Maintain records of student scores on state-mandated and standardized tests.
• Maintain records of student suspensions and withdrawals, including reasons for withdrawal.
• Prepare or maintain files and reports on students receiving exceptional, gifted, or special education services, as related to the student information system.
• Prepare customized reports for Academy needs.
• Inform the Principal and other Academy personnel about student information requirements for operating the student information system.
• Communicate with school personnel, parents, students, and central office staff while complying with confidentiality requirements in local, state, and federal policies and statutes.
• Perform receptionist duties, including answering phones, taking messages, greeting visitors and guests, addressing student needs, and releasing students as requested.
• Assist with yearly enrollment.
• Establish rapport with local and regional high schools and/or colleges.
• Maintain student confidentiality.
• Perform other duties deemed appropriate by the Principal or Management.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED