Engineering Assistant

State of Indiana•Indianapolis, IN

1d•Onsite

About The Position

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About the Indiana Department of Transportation: The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you. Role Overview: This role provides essential operational and administrative support to INDOT's Utilities & Railroad and Real Estate divisions by managing agreement processing, invoice routing, certification tracking, procurement coordination, and routine daily tasks that keep both units running smoothly. Key responsibilities include coordinating multi‑step contract workflows, maintaining and updating critical records and contact lists, supporting Real Estate invoicing and PO requests, and handling ongoing administrative activities such as email triage, mail retrieval, meeting coordination, and document updates. The ideal candidate is highly detail‑oriented, organized, and skilled in managing repeated, time‑sensitive processes across multiple systems and stakeholders. Strong communication abilities, accuracy in data and document handling, and comfort with high‑volume administrative work are essential for success in this role. Location: This position is with INDOT's Central Office in Indianapolis.

Requirements

Must possess a valid commercial driver's license (CDL) or must obtain within 90 days of employment.
Extensive knowledge of accepted construction practices, procedures, and precedents.
Extensive knowledge of federal, state, and local guidelines, manuals, permit laws and regulations as they apply to construction standards.
Considerable knowledge of highway statutory, departmental, and administrative laws, rules and regulations.
Considerable knowledge of railroad, utility, and highway construction practices in the field of civil engineering.
Demonstrated ability to lead multiple outside owners and stakeholders to collaborative solutions.
Demonstrated ability to comprehend, translate, and interact with construction drawings.
Effective communicate skills.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

A degree is not required.

Responsibilities

Make decisions on federal eligibility for reimbursement after reviewing legal records, engineering drawings, legal transactions, and other documents.
Make decisions on the necessity of utility companies to relocate facilities after conducting conflict analysis of existing utility locations with proposed projects by comparing design drawings, subsurface utility engineering reports and topographical survey data.
Negotiate contractual agreements between utility and railroad companies with the project owner.
Oversee consultant engineers who perform utility coordination duties for the Local Program Administration (LPA) ensuring compliance with following federal program guide, INDOT Design Manual, LPA guidance document and INDOT Utility Accommodation Policy.
Coordinate transportation projects with utility and railroad companies within specific timelines and budgets.
Execute agreements, work plans, special provisions, and other critical documents necessary for project construction.
Analyze invoices from utility and railroad companies to make sure all federal guidelines are met.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
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