ENGINEERING ADMINISTRATIVE ASSISTANT

Fisher Island Club•Fisher Island, FL

20h•Onsite

About The Position

The Engineering Administrative Assistant is a Full Time position, eligible for benefits. Schedule is Monday to Friday, 8:00am – 4:30pm. This role bridges the gap between executive engineering leadership and the frontline execution of maintenance and facility care.The ideal candidate is highly organized, attentive to detail, energetic professional capable of maintaining autonomous operational governance over a high volume of clerical and technical tasks. Success in this role requires a dual-focus approach: the ability to execute independent administrative functions with minimal supervision and a proactive commitment to collaborative support for club-wide operational goals. By merging executive-level support with a hands-on "can-do" attitude, the Assistant fosters an environment of innovation and excellence, ensuring the Engineering Department remains a cornerstone of the Club’s success.

Requirements

Organization and attention to detail
Advanced proficiency in Word, Excel, Outlook, and PowerPoint
Accuracy and accountability
Initiative and resourcefulness, fast learner
Flexibility and teamwork
Time management and prioritization
Professional communication
Luxury member and guest service
Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
Dependable, proactive, flexible, and willing to assist wherever needed.
Ability to work effectively under pressure, manage strict time restraints, and maintain composure in high-stress situations.
Exemplify Integrity: Demonstrate unwavering honesty and fairness; maintain strict confidentiality regarding proprietary company information and personnel matters.
Foster camaraderie: Act as a dedicated team player, developing strong working relationships across all club departments and generating positive energy and excitement.
Proactive "Can-Do" Attitude: Identify trends through report analysis and notify management of unusual matters of significance before they become critical issues.
Hospitality Focus: Interact positively with members and guests through eye contact, smiling, and helping with a genuine passion for service excellence.
Professional Presentation: Maintain a clean, professional appearance and adhere to the highest standards of personal hygiene throughout every shift. These behavioral standards ensure a high level of service, which must be maintained even when facing the physical and environmental demands of the role.

Nice To Haves

Previous administrative, inventory, hospitality or luxury service experience preferred.
Strong organizational skills and attention to detail.
Comfortable using computers and able to learn new software quickly.
Strong written and verbal communication skills.

Responsibilities

Maintain accurate retail, inventory, receiving, and product records.
Lead the A/P by maintaining updated account statements, payments, credits, etc. with accuracy monthly, including filing invoices and related documentation.
Support the organization of departmental files, reports, and administrative materials.
Communicate effectively with department leaders, Purchasing, Accounting, and vendors when necessary.
Assist with special projects, departmental events, audits, and other operational needs.
Maintain confidentiality and follow all departmental policies, procedures, and service standards.
Answer all incoming calls within three rings with a "smile in one’s voice"; accurately route calls, take detailed messages, and assist members, guests, and vendors with professional courtesy.