Engineering Administrative Assistant

External Dennis Group Jobs•Springfield, MA

3d•Onsite

About The Position

The Civil Structural Architectural (CSA) Group Administrative Assistant works closely with the office group CSA Leaders and overall company CSA Group Lead (collectively, the “CSA Group Leadership”) to provide group-wide administrative support to enhance the quality, efficiency, and innovation of the deliverables and programs which we offer. This role also focuses on oversight and improvement of internal processes to support our team leaders and staff in our offices. Dennis Group is a design build engineering firm and general contractor focused exclusively on the food and beverage industry. As such, our CSA Group Administrative Assistant is vital in maintaining an organized central location of standards, procedures, and training documents that support the CSA engineering group.

Requirements

Bachelor’s degree in business, training and development, architecture or engineering preferred
2 years' experience in engineering or project management a plus
Proficiency with MS Office (particularly Word, Excel and PowerPoint)
Excellent oral and written communication skills
Intellectual curiosity and a positive, can-do, team-oriented attitude
Strong problem solving, organizing, and time management skills

Nice To Haves

Familiarity with Deltek, Float, and Power Bi a plus
Experience working in the engineering services and/or manufacturing industry, and food and beverage experience is a plus.

Responsibilities

Maintain CSA Department specific (technical) employee on-boarding procedures.
Interface with HR to enhance new employee experiences
With the CSA Group Leadership, coordinate and develop training programs at all skill levels and career paths
Maintain CSA Group career pathway documentation, and support annual reviews.
Reinforce staff workload forecasting practice and collect, analyze, and report on overall group utilization by office, discipline specialty, and level (I, II, III, Principal).
With the Department Leadership and staff, host, and document lessons’ learned meetings, maintain a lesson’s learned database, and assist in enforcing our “peer review” culture
With Department Leadership and staff, identify, lead, and drive overall department initiatives, such as reviews and evaluation (including new software), emerging technology investigation, department improvements, and department operations, etc.
For our 2-3 annual department leadership meetings (“Summits”), develop agendas, improve on past meetings, and organize notes, next steps, and drive execution of the agreed upon initiatives and post-meeting action plans
With the Department Leadership team, serve as department liaison.