Sr Administrative Assistant, Engineering

Greenpoint Technologies•Bothell, WA

1d•Onsite

About The Position

Provides administrative support to the Vice President of Engineering, the Engineering Leadership Team and the overall Engineering team. Essential Duties and Responsibilities Performs daily office administration duties. Assists with updates to department processes, procedures and training. Manages engineering master employee list and organization charts. Coordinates presentation materials for monthly engineering & certification department meetings. Prepares correspondence, reports and materials. Assists with all required training. Answers and appropriately handles various phone calls. Schedules, coordinates and sets up meetings (e.g. video conferencing, material distribution, etc.). Creates, transcribes, and distributes meeting agendas and minutes. Manage and maintain the engineering leadership Rolling Action Item List (RAIL). Provides follow up on action/outstanding items. May assist in meet and greets. Orders and makes arrangements for catering services as needed. Prepares, sends, receives and routes packages. Provides administrative support to the Vice President of Engineering and the Engineering Leadership Team as needed. Publishes and maintains engineering monthly Key Performance Indicators (KPIs). Manages SharePoint engineering and certification content. Assists with engineering and certification continuous improvement initiatives. Assists with administrative support and special projects for other departments as requested. Serves as back-up for Reception desk as needed. Maintains regular attendance including being at work, being on time to work and working full shifts. Other duties may be assigned.

Requirements

Associate's degree (AA) or equivalent from two-year college or technical school, a minimum of 5 years of administrative experience; or equivalent combination of education and experience.
Employees working on programs subject to International Traffic in Arms Regulations must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.
Advanced skills using Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams).
Basic skills with Visio and MS Project.
Ability to develop spreadsheets, database, charts, graphs, formulas and pivot tables.
Ability to be pro-active in a fast paced and challenging environment.
Ability to manage data and information from multiple sources.
Ability to multitask along with careful attention to detail and follow through.
Ability to understand and resolve process issues.
Ability to work well independently and cross-functionally as part of an established and growing team, demonstrating a high-level of customer service.
Ability to receive and provide feedback on work performance.
Ability to exercise a high degree of confidentiality, objectivity and discretion.
Strong communication, time management and problem-solving skills.
Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
Ability to travel as required.
Ability to work overtime as required.

Responsibilities

Performs daily office administration duties.
Assists with updates to department processes, procedures and training.
Manages engineering master employee list and organization charts.
Coordinates presentation materials for monthly engineering & certification department meetings.
Prepares correspondence, reports and materials.
Assists with all required training.
Answers and appropriately handles various phone calls.
Schedules, coordinates and sets up meetings (e.g. video conferencing, material distribution, etc.).
Creates, transcribes, and distributes meeting agendas and minutes.
Manage and maintain the engineering leadership Rolling Action Item List (RAIL).
Provides follow up on action/outstanding items.
May assist in meet and greets.
Orders and makes arrangements for catering services as needed.
Prepares, sends, receives and routes packages.
Provides administrative support to the Vice President of Engineering and the Engineering Leadership Team as needed.
Publishes and maintains engineering monthly Key Performance Indicators (KPIs).
Manages SharePoint engineering and certification content.
Assists with engineering and certification continuous improvement initiatives.
Assists with administrative support and special projects for other departments as requested.
Serves as back-up for Reception desk as needed.
Maintains regular attendance including being at work, being on time to work and working full shifts.