Engineering Administrative Assistant

Marriott•Aspen, CO

5d•Onsite

About The Position

This position involves entering and retrieving information from computer databases, updating records, files, and reservations, and responding to inquiries. The role requires transmitting information via computer, mail, or facsimile, and operating standard office equipment. Responsibilities include preparing documents using word processing, spreadsheet, database, or presentation software, handling incoming and outgoing mail, and maintaining filing systems. The assistant will also compile, copy, sort, and file records of office activities and business transactions, and enter and locate work-related information using computers or point of sale systems. The role also emphasizes adherence to company policies, maintaining a professional appearance and demeanor, protecting company assets, and providing excellent guest service. This includes welcoming and assisting guests, anticipating their needs, and communicating clearly and professionally. Developing positive working relationships, supporting team goals, and responding appropriately to employee concerns are also key aspects of the position. The role requires the ability to move, lift, carry, push, and place objects weighing less than or equal to 10 pounds without assistance. Additional reasonable job duties may be assigned by supervisors.

Requirements

Ability to enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball.
Ability to transmit information or documents using a computer, mail, or facsimile machine.
Ability to operate standard office equipment other than computers.
Proficiency in word processing, spreadsheet, database, or presentation software.
Skills in handling incoming and outgoing mail, including date stamping and distributing.
Experience in creating and maintaining computer- and paper-based filing and organization systems.
Ability to compile, copy, sort, and file records.
Ability to enter and locate work-related information using computers and/or point of sale systems.
Adherence to all company policies and procedures.
Clean and professional uniform and personal appearance.
Maintenance of confidentiality of proprietary information.
Protection of company assets.
Ability to welcome and acknowledge all guests according to company standards.
Ability to anticipate and address guests’ service needs.
Ability to assist individuals with disabilities.
Ability to speak with others using clear and professional language.
Ability to prepare and review written documents accurately and completely.
Ability to answer telephones using appropriate etiquette.
Ability to develop and maintain positive working relationships with others.
Ability to support team to reach common goals.
Ability to listen and respond appropriately to the concerns of other employees.
Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Responsibilities

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.
Transmit information or documents using a computer, mail, or facsimile machine.
Operate standard office equipment other than computers.
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Handle incoming and outgoing mail, including date stamping and distributing incoming mail.
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures.
Ensure uniform and personal appearance are clean and professional.
Maintain confidentiality of proprietary information and protect company assets.
Welcome and acknowledge all guests according to company standards.
Anticipate and address guests’ service needs.
Assist individuals with disabilities.
Thank guests with genuine appreciation.
Speak with others using clear and professional language.
Prepare and review written documents accurately and completely.
Answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others.
Support team to reach common goals.
Listen and respond appropriately to the concerns of other employees.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.