Administrative Assistant I - Transportation & Engineering

Bozeman, City of•City Shops, MT

7d•Onsite

About The Position

Join the City of Bozeman as an Administrative Assistant I to support our Transportation & Engineering Team. This position performs a variety of general clerical, provides essential administrative support, coordinates tasks, and helps deliver excellent service to internal teams and the community. This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a fantastic benefits package.

Requirements

High school diploma or GED
Some (1 year) clerical experience
Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work
Some knowledge of or ability to quickly learn the function of services within the public sector, preferably within a municipal government
Some knowledge of or ability to quickly learn current practices and procedures involved in City service delivery
Some knowledge of or ability to quickly learn the overall functions, duties and responsibilities of assigned Departments/divisions
Some knowledge of modern office procedures, practices and equipment
Some knowledge of modern office filing systems and procedures
Some knowledge of good phone etiquette and practices
Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with City activities and policies
Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language
Ability to understand and follow oral and/or written policies, procedures, and instructions
Ability to prepare and present accurate and reliable reports containing findings and recommendations
Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks
Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology
Ingenuity and inventiveness and the use of the appropriate levels of discretion in the performance of assigned tasks
Consistently performs assignments in accordance with the City's Core Values of Integrity, Leadership, Service and Teamwork

Nice To Haves

May be required to possess a valid Driver's License and obtain a Montana Driver's License within 60 days of employment
Offers for employment are conditional upon a satisfactory response to post conditional offer process

Responsibilities

Prepares correspondence, lists and other documents on computer
Provides technical information to the public, employees and supervisors upon request
Answers telephone calls and/or radio communications, receives and greets visitors and provides information to callers and visitors or refers callers and visitors to other appropriate personnel
Reviews public applications to ensure appropriate data is provided
Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested
Distributes incoming mail to appropriate personnel
Processes and orders office supplies, including maintaining an efficient inventory of necessary supplies and materials
Receives cash for designated items, makes appropriate change and reconciles cash drawers
Processes applications, licenses or other documents related to departmental operations as required
Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions
Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems
Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas
Responds to citizens' questions and comments in a courteous and timely manner
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities
Performs other duties consistent with the role and function of the classification