Engineering Administrative Coordinator

Delano • Miami Beach, FL

6d

About The Position

The Engineering Administrative Coordinator supports the daily operations of the Engineering Department under the general guidance of the Director of Engineering. The role handles administrative and coordination tasks, including managing work orders, maintaining records, assisting with vendor and procurement activities, and supporting accurate reporting and regulatory compliance. It also facilitates communication among engineering, other departments, and external contractors to help ensure efficient maintenance and operations.

The position may also perform various related tasks as needed to support exceptional guest service. The coordinator communicates with venue teams and team members, responds to requests, provides accurate information, and remains calm and alert during emergencies.

Requirements

• Previous administrative experience is required.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office, including Excel and Word.
• Ability to multitask and work in a fast-paced environment while maintaining a high level of attention to detail.
• Ability to maintain positive and productive working relationships with team members and other departments.
• Ability to work independently and collaborate with others to promote teamwork.
• Must be able to stand or walk for a minimum eight-hour shift.
• Must be able to twist, tow (push or pull), reach, bend, climb, and carry objects as necessary.
• Excellent communication skills and ability to read, write, speak, and understand English.
• Must be able to work inside and outside at all times of the year as needed, based upon business volumes.

Nice To Haves

• Hospitality or engineering administrative experience is preferred.
• Experience with hotel work order systems.

Responsibilities

• Provide administrative support to the Engineering leadership team.
• Maintain departmental files, records, permits, licenses, and compliance documentation.
• Prepare reports, spreadsheets, presentations, and correspondence as needed.
• Organize and maintain engineering logs, work orders, and preventive maintenance records.
• Answer departmental calls and respond to internal requests in a timely and professional manner.
• Monitor and distribute work orders through the hotel's maintenance system.
• Track completion status of preventive and corrective maintenance tasks.
• Follow up with departments regarding maintenance requests and updates.
• Assist with maintaining accurate inventory and equipment records.
• Process purchase orders, invoices, and requisitions for engineering supplies and services.
• Coordinate deliveries and ensure proper documentation of received goods.
• Assist with budget tracking and expense reporting.
• Support the department in maintaining compliance with local, state, and federal regulations.
• Assist with organizing safety training records, certifications, and inspection documentation.
• Maintain confidentiality of sensitive operational and team member information.
• Keep departmental documents and procedures current and organized.
• Assist with scheduling meetings, trainings, and departmental communication.
• Support onboarding coordination for Engineering team members.
• Communicate effectively, verbally and in writing, to provide clear direction to venue teams.
• Listen to team member requests, respond with appropriate actions, and provide accurate information.
• Remain calm and alert, especially during emergency situations.
• Perform various related tasks as needed to support exceptional guest service.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed