Engineering Administrative Assistant

Marriott • Newport Coast, CA

16h • Onsite

About The Position

The Engineering Administrative Assistant is responsible for entering and retrieving information from computer databases, updating records, files, and reservations, and answering guest inquiries. This role involves transmitting information via computer, mail, or facsimile machine, and operating standard office equipment. Key duties include preparing various documents using office software, managing incoming and outgoing mail, and maintaining both computer- and paper-based filing systems. The assistant will also compile, copy, sort, and file records of office activities and business transactions. The position requires adherence to company policies, maintaining a professional appearance, ensuring confidentiality, and protecting company assets. Customer service is a significant aspect, involving welcoming and assisting guests, anticipating their needs, and communicating professionally. The role also emphasizes developing positive working relationships and supporting team goals. Physical demands include the ability to move, lift, carry, push, pull, and place objects weighing up to 10 pounds without assistance. The assistant will perform other reasonable job duties as requested by Supervisors.

Requirements

• Ability to enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball.
• Ability to transmit information or documents using a computer, mail, or facsimile machine.
• Ability to operate standard office equipment.
• Proficiency in using word processing, spreadsheet, database, or presentation software to prepare documents.
• Ability to handle incoming and outgoing mail.
• Ability to create and maintain computer- and paper-based filing and organization systems.
• Ability to compile, copy, sort, and file records.
• Ability to enter and locate work-related information using computers and/or point of sale systems.
• Adherence to all company policies and procedures.
• Maintenance of a clean and professional uniform and personal appearance.
• Ability to maintain confidentiality of proprietary information and protect company assets.
• Ability to speak with others using clear and professional language.
• Ability to prepare and review written documents accurately and completely.
• Ability to answer telephones using appropriate etiquette.
• Ability to develop and maintain positive working relationships with others.
• Ability to support team to reach common goals.
• Ability to listen and respond appropriately to the concerns of other employees.
• Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Responsibilities

• Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball.
• Update records, files, and reservations.
• Answer inquiries from guests.
• Transmit information or documents using a computer, mail, or facsimile machine.
• Operate standard office equipment other than computers.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Handle incoming and outgoing mail, including date stamping and distributing incoming mail.
• Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Enter and locate work-related information using computers and/or point of sale systems.
• Follow all company policies and procedures.
• Ensure uniform and personal appearance are clean and professional.
• Maintain confidentiality of proprietary information and protect company assets.
• Welcome and acknowledge all guests according to company standards.
• Anticipate and address guests’ service needs.
• Assist individuals with disabilities.
• Thank guests with genuine appreciation.
• Speak with others using clear and professional language.
• Prepare and review written documents accurately and completely.
• Answer telephones using appropriate etiquette.
• Develop and maintain positive working relationships with others.
• Support team to reach common goals.
• Listen and respond appropriately to the concerns of other employees.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
• Perform other reasonable job duties as requested by Supervisors.

Benefits

• Marriott International is dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity.
• Actively fosters an environment where the unique backgrounds of associates are valued and celebrated.
• Committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees