Engineering Administrative Assistant

Leidos • Vista, CA

1d

About The Position

The Security Enterprise Solutions (SES) Ports and Borders division develops advanced security equipment and enterprise software that power a more seamless and secure global commerce ecosystem. Our technologies enable the safe, efficient movement of people and goods across ports, borders, aviation, and critical infrastructure environments worldwide. We are seeking a highly organized, proactive Administrative Assistant to support our engineering team and leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, communicates effectively, and takes initiative to keep teams operating smoothly.

Requirements

• High school diploma or GED with 2–4 years of administrative support experience
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Ability to work independently with a strong sense of urgency and accountability
• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization, including executive leadership

Nice To Haves

• Experience leveraging AI tools to streamline administrative workflows (e.g., reporting, scheduling, documentation)
• Familiarity with Costpoint and Quickbase
• A proactive, solutions-oriented mindset
• Strong attention to detail and follow-through
• Comfort working in a dynamic, fast-paced engineering environment
• Ability to anticipate needs and support leadership effectively

Responsibilities

• Provide comprehensive administrative support to the Ports and Borders engineering team and SES engineering leadership
• Manage complex calendars, schedule meetings, and coordinate both in-person and virtual events
• Arrange domestic and international travel, including itineraries and expense reporting
• Support hiring and onboarding activities, including coordinating workspace setup and IT equipment provisioning
• Process purchase requests and track departmental orders, maintaining accurate records and reporting
• Develop and format high-quality executive presentations (PowerPoint), including data visualization and charts
• Maintain and update the engineering SharePoint site with relevant documentation and resources
• Draft, edit, and distribute internal and external communications
• Coordinate logistics for team meetings, events, and leadership engagements, including catering and materials

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees