Employment Coordinator/Director of Student Employment

Olivet Nazarene University•Bourbonnais, IL

1d•Onsite

About The Position

This position works closely with the Director of Human Resources to ensure compliance with state and federal regulations. It manages activities related to employee recruitment, employee development, compensation, student employment, and onboarding. The position oversees a student worker who assists with Student Employment duties. The role manages staff performance appraisal and improvement processes; coordinates recruitment and onboarding for University positions; supports compensation reviews and annual offer-letter renewals; and serves as the primary contact for Student Employment. Student Employment duties include assisting students and supervisors with hiring processes, processing employment documentation, managing Graduate Assistant hiring, maintaining communications and job postings, organizing recognition events, and maintaining student employment resources. The position also supports other Human Resources colleagues and employee events as requested. A bachelor's degree in business, human resources, or a related field is required; advanced learning in Human Resources is preferred. The starting salary is $21.50 per hour, with additional consideration for relevant experience and educational background. The standard office environment includes regular computer use and movement around the office and University campus. The employee is expected to sit at a desk and operate a telephone and computer for 8–10 hours per day and lift at least 10 pounds.

Requirements

A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
Highest level of confidentiality.
Computer skills sufficient to enter data, generate reports, and prepare letters.
Effective spoken and written communication skills for working with administration, employees, and outside entities professionally and helpfully.
Professional telephone skills.
Attention to detail and organizational skills.
Ability to function under pressure while remaining calm and helpful, using interpersonal skills to handle conflicts and unexpected situations.
Ability to think quickly and find responses or solutions.
Ability to prioritize work and remain flexible.
Ability to use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Experience in Human Resources and knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
Knowledge of business and management principles as they relate to Human Resources and strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Knowledge of employment laws and government regulations.
Bachelor's degree in business, human resources, or a related field.

Nice To Haves

Advanced learning in the discipline of Human Resources.

Responsibilities

Manage the annual staff performance appraisal process and support supervisors and employees with Performance Improvement Plans as needed.
Post open University positions on the employment website.
Review, develop, and revise job descriptions with the supervisor of an open position before posting.
Review and screen applications before submitting them to the review committee or supervisor.
Contact candidates, schedule interviews, and participate in interviews with the committee or supervisor.
Send rejection and hire letters to candidates and communicate with new employees about their first day.
Assist with wage and salary surveys and market analyses for internal and external reports.
Review salaries for open staff positions using internal and external comparisons.
Prepare renewal letters for staff members who receive annual offer letters.
Serve as the primary contact for Student Employment, assisting students with applications, job searches, onboarding, and employment paperwork.
Support campus supervisors by explaining procedures, resolving issues, reviewing job descriptions, and following up throughout hiring.
Process and approve student employment documentation, including Personnel Employment Forms, payroll spreadsheets, stipend requests, DCFS reporting compliance, and Colleague data entry.
Manage Graduate Assistant hiring from initial contact through onboarding and employment activation.
Maintain Student Employment email updates, social media accounts, MyOlivet content, and Handshake job postings.
Organize Student Employment recognition events, including Student Employee of the Year and Supervisor of the Year celebrations.
Maintain the Student Employee Handbook and collaborate with Financial Aid on work-study and community service placements.
Oversee employment changes, including terminating student and Graduate Assistant roles, and assist international students with Social Security and employment eligibility paperwork.
Assist and support other Human Resources colleagues when asked.
Attend and serve at employee events hosted by Human Resources.
Perform other duties as assigned by the director.
Oversee a student worker who assists with Student Employment duties.