Employee Engagement Coordinator (Administrative Support Coordinator II)
About The Position
The Office of Employee Engagement at San Diego State University is seeking an Employee Engagement Coordinator to serve as an administrative hub for office operations and employee engagement activities. This position coordinates schedules, maintains records, supports purchasing and budget processes, prepares communications, and helps ensure that the Employee Engagement Lounge and related office services operate smoothly. In addition to providing day-to-day administrative support, the Coordinator assists with employee events, professional development programs, community-building activities, and the Employee-Led Network program. The position works with the Director of Employee Engagement, divisional leadership, campus partners, and student assistants to organize information, coordinate logistics, respond to requests, and support programs that strengthen connection across the division.
Requirements
- Fully functional knowledge of and skill in standard office procedures and practices.
- Ability to understand and operate in a variety of organizational structures.
- Thorough knowledge of English grammar, spelling, and punctuation.
- Ability to clearly communicate orally and in writing.
- Ability to use and quickly learn new office support technology systems and software packages.
- Several years of related office work experience.
- Fully functional knowledge of standard office procedures, administrative practices, and related technology systems.
- Demonstrated skill in independently managing multiple priorities, projects, and administrative responsibilities.
- Strong written communication skills, including drafting correspondence, preparing reports, and applying proper English grammar, punctuation, and spelling.
- Knowledge of university policies, procedures, and organizational structures, with experience interpreting and applying them independently.
- Experience troubleshooting administrative issues, responding to inquiries, and considering how operational decisions may affect other areas.
- Experience analyzing operational and procedural problems, developing recommendations, and evaluating potential solutions.
- Sound judgment, discretion, and independent decision-making when established guidelines or precedents are not available.
- Strong interpersonal and relationship-building skills, including experience working across departments and employee groups.
Nice To Haves
- Bachelor’s degree.
- Experience working in higher education or employee engagement programming.
- Experience with budget tracking and procurement systems.
- Experience mentoring or providing lead direction to student assistants.
Responsibilities
- Coordinate office schedules, calendars, meetings, records, correspondence, and day-to-day administrative processes.
- Provide administrative support for employee engagement events, workshops, professional development programs, and community-building initiatives.
- Maintain the Employee Engagement Lounge by coordinating room use, organizing materials, assisting visitors, and tracking operational needs.
- Support Employee-Led Network administration, including applications, onboarding, communications, records, compliance documentation, budgets, and reporting.
- Prepare newsletters, announcements, website updates, event materials, and other communications for employees and campus partners.
- Process purchasing, reimbursements, procurement requests, contracts, payments, and budget documentation.
- Coordinate student assistant schedules, assign tasks, provide training, and review work to support office operations.
Benefits
- Generous Time Off: 15 paid holidays, vacation, and sick leave.
- Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
- Health Coverage: Medical, dental, and vision options at low or no cost.
- Education Support: CSU tuition fee waiver for employees and eligible dependents.
- Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
- Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
