Employee Care Field Coordinator

Gemma Power Systems•Odessa, TX

9d•Onsite

About The Position

The Employee Care Field Coordinator plays a vital role in supporting project management at their assigned project site location. This exciting opportunity will allow you to work in locations throughout the USA while supporting human resource functions during the life of the project. You will be responsible for aiding in the development of employee lifecycle processes, assisting with the maintenance of a human resource information system (HRIS), supporting employee relations, helping managers and supervisors with human resource policies & procedures, and liaising between the project site & home office regarding employment matters.

Requirements

Understanding of employment laws, risks, and best practices.
Highly proficient in both verbal & written communication.
Ability to work effectively with all levels of employees while inspiring respect, positivity, credibility, and integrity.
Ability to organize, prioritize, and work within deadlines.
Must be trustworthy with confidential information; and able to maintain the upmost confidentiality in performing job functions; compliance with all HIPAA, privacy laws and company policies.
Strong analytical and problem-solving skills, high degree of accuracy and attention to detail.
Must be self-motivated and able to take initiative.
Effective teamwork and interpersonal skills.
Ability to respond to emergency situations appropriately.
Strong technical aptitude; supporting information technology systems.
Must be willing to work overtime and weekends when required.
Some travel will be required.
Relocation may be required if another project site needs HR representation.
Bachelor’s Degree in HR Management, Business Administration, Psychology, or another relevant area of study is preferred.
Minimum 2-3 years’ experience in the field of Human Resources, Occupational Health, or related field.
Previous experience working in the construction industry is preferred.
Experience with HRIS software; preferably ADP Workforce Now (WFN).
Proficiency in Microsoft O365 and Microsoft Teams.

Nice To Haves

Bilingual in Spanish preferred but not required.

Responsibilities

Support craft recruitment, including source, interview, schedule, selection, pre-employment requirements, and reference checks, as needed.
Process and manage employee records within the Human Resource Information System; Audit the system for on-going accuracy; Run standard and ad-hoc reports to support controls and analytics.
Manage and perform employee onboarding and orientation process for new hires (staff and craft employees).
Support the development, testing, and on-going administration of digital field-based employee life cycle systems, policies, and procedures.
Responsible for I-9 administration, including document verification, and utilize/manage the E-Verify system to ensure new employees meet the pre-employment screening process prior to beginning employment, in accordance with Federal and State requirements.
Facilitate benefit open enrollment, new employee benefit administration, benefit communications, and compliance with plan documents.
Maintain employee/personnel files and recordkeeping in accordance with policy and procedures.
Assist with maintenance of electronic and paper employee communication tools.
Assist the Employee Care team in carrying out various programs and procedures, including the coordination of project site training, tracking of training, recordkeeping, and reporting of on-the-job training hours.
Coordinate with the Safety Department to ensure all up-to-date legal postings are placed in a designated area within established timeframes.
Liaise with Home Office and coordinate process for all leaves of absence, including FMLA and associated documents.
Facilitate an open-door policy and appropriately support managers and employees; elevate issues when appropriate and in accordance with company policy to the Employee Care Director.
Manage employee relations and investigations when necessary.
Assist with administration of the 401(k) plan at the project site level.
Support project management with employee separations, documentation and manage the off-boarding process, coordinate with all respective stakeholders.
Support unemployment process, including claim responses, hearing participation, TPA and project site coordination as needed.
Responsible for implementing and hosting employee training and development programs at the construction site location.