Administrative Employee-Field

True Up Companies•Remote - Nevada, NV

4d•Onsite

About The Position

Provide general administrative assistance to the construction and warehouse teams, including scheduling meetings, answering phones, and handling correspondence. Prepare and maintain records, reports, and spreadsheets related to warehouse and construction activities. Assist in the preparation of project documents such as contracts, purchase orders, and change orders. Coordinate inventory tracking and ensure proper documentation of incoming and outgoing materials. Manage procurement paperwork, including tracking purchase orders, delivery schedules, and inventory levels. Work closely with the procurement team to ensure timely and accurate ordering of supplies. Assist in scheduling meetings, project timelines, and deliveries for construction projects and warehouse operations. Coordinate with contractors, vendors, and delivery services to ensure efficient movement of materials. Maintain construction and warehouse calendars, ensuring project milestones are met. Organize and maintain project files, safety documentation, inspection reports, and other compliance paperwork. Ensure all permits, licenses, and other regulatory paperwork are up to date and properly filed. Maintain employee timecards and assist with payroll documentation for warehouse and construction staff. Act as the primary point of contact between office staff, field teams, and external partners. Assist in preparing presentations, memos, and reports for management and other stakeholders. Facilitate clear communication between construction/warehouse teams and company management. Assist in ensuring compliance with safety regulations and company policies. Maintain records of safety trainings, certifications, and inspections. Assist in organizing safety meetings and preparing safety reports. True Up is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. True Up is a 3PL contractor that specializes in fulfillment center build-outs and material handling. We are currently building fulfillment centers for the largest online retailer in the world. At True Up Companies we pride ourselves on exceptional work quality, safety, efficiency, and most importantly our relationships with customers and employees.

Requirements

General administrative assistance skills
Proficiency in scheduling meetings, answering phones, and handling correspondence
Ability to prepare and maintain records, reports, and spreadsheets
Experience with project documents such as contracts, purchase orders, and change orders
Skills in coordinating inventory tracking and documentation
Experience managing procurement paperwork, including purchase orders, delivery schedules, and inventory levels
Ability to work closely with a procurement team
Skills in scheduling meetings, project timelines, and deliveries
Ability to coordinate with contractors, vendors, and delivery services
Experience maintaining calendars and tracking project milestones
Skills in organizing and maintaining project files, safety documentation, inspection reports, and compliance paperwork
Knowledge of permits, licenses, and regulatory paperwork
Ability to maintain employee timecards and assist with payroll documentation
Strong communication and liaison skills
Ability to prepare presentations, memos, and reports
Understanding of safety regulations and company policies
Skills in maintaining records of safety trainings, certifications, and inspections
Ability to assist in organizing safety meetings and preparing safety reports

Nice To Haves

Experience in a 3PL contractor environment
Experience with fulfillment center build-outs and material handling
Experience working with the largest online retailer in the world

Responsibilities

Provide general administrative assistance to the construction and warehouse teams, including scheduling meetings, answering phones, and handling correspondence.
Prepare and maintain records, reports, and spreadsheets related to warehouse and construction activities.
Assist in the preparation of project documents such as contracts, purchase orders, and change orders.
Coordinate inventory tracking and ensure proper documentation of incoming and outgoing materials.
Manage procurement paperwork, including tracking purchase orders, delivery schedules, and inventory levels.
Work closely with the procurement team to ensure timely and accurate ordering of supplies.
Assist in scheduling meetings, project timelines, and deliveries for construction projects and warehouse operations.
Coordinate with contractors, vendors, and delivery services to ensure efficient movement of materials.
Maintain construction and warehouse calendars, ensuring project milestones are met.
Organize and maintain project files, safety documentation, inspection reports, and other compliance paperwork.
Ensure all permits, licenses, and other regulatory paperwork are up to date and properly filed.
Maintain employee timecards and assist with payroll documentation for warehouse and construction staff.
Act as the primary point of contact between office staff, field teams, and external partners.
Assist in preparing presentations, memos, and reports for management and other stakeholders.
Facilitate clear communication between construction/warehouse teams and company management.
Assist in ensuring compliance with safety regulations and company policies.
Maintain records of safety trainings, certifications, and inspections.
Assist in organizing safety meetings and preparing safety reports.