CL23666: Elementary Attendance Secretary/Bilingual Required - Amistad

Kennewick•Kennewick, WA

3d•Onsite

About The Position

The Elementary Attendance Secretary supports the efficient operation of the school building office. The secretary welcomes visitors, substitutes, and new families; maintains student records, including attendance and enrollment; assists with student supervision; and provides care for students in the health room, including basic first aid and medication administration. The role requires managing multiple tasks and interruptions while maintaining office responsibilities, and performing other job-related duties as assigned by the principal. The position is at Amistad Elementary School and is scheduled for 8 hours per day, 201 days per year. Spanish bilingual skills are required, including passing a STAMP assessment within two weeks of a job offer. The employee must meet the role’s physical demands, complete required training, and pass a background check that includes employee-paid fingerprinting.

Requirements

High school diploma or equivalent; transcripts of highest level of education must be presented within 30 days of hire.
Pass a basic skills test.
Spanish bilingual skills; pass the STAMP assessment within two weeks of a job offer.
Be able to perform the essential functions and meet the physical demands of the position, with or without reasonable accommodation.
Complete Safe Schools web-based training within 30 days of hire and annually thereafter.
Pass a background check, including employee-paid fingerprinting.
Employment history in similar positions.
Recommendations confirming dependability, flexibility, loyalty, and self-starting capabilities.
Uphold board policies and follow administrative procedures and confidentiality requirements.
Take necessary and reasonable precautions to protect students, equipment, materials, and facilities.
Attend required in-service trainings, meetings, and management-directed training.
Possess CPR/First Aid certification or be willing to become certified; possess a current first aid card or be willing to acquire one.
Demonstrate ability to assess and correct safety issues.
Establish and maintain tactful, cooperative, and effective relationships with students, parents, staff, coworkers, and management.
Work professionally toward teamwork, pride in service delivery, and continuous improvement.
Communicate effectively in spoken and written English with students, parents, district staff, and others about job-related matters.
Use basic computer programs to maintain records, enter timecard information, and read and respond to email.
Have experience and/or training operating general office equipment, including computers, copy machines, 10-key adding machines, and document scanners.
Know computer programs such as Word and Excel and be able to function in various software programs.
Have strong verbal and written communication skills and working knowledge of grammar, spelling, and English usage.
Be willing to participate in district training for computer programs and other needs as available.
Meet the listed physical demands, including prolonged standing and walking, lifting or moving 18–26 pounds, and lifting overhead.

Nice To Haves

Associate degree or equivalent, or comparable work experience in a secretarial or clerical office setting.
Successful school-office secretarial experience, ideally at the elementary level.
Bilingual English/Spanish skills (also identified as required elsewhere in the posting).
Experience with school district procedures such as student registration, orientation, and assisting with student bussing needs.
Ability to work through interruptions while balancing daily office responsibilities.
Positive evaluations and recommendations supporting character and work ethic.
Excellent attendance, punctuality, and dependability; ability to be self-disciplined and self-starting.

Responsibilities

Welcome new families and acquaint them with basic school procedures.
Assist with student supervision and control as needed to promote a safe, orderly, positive learning environment.
Receive and log telephone traffic in a positive and friendly manner.
Greet and direct school visitors and substitutes.
Arrange care for student injuries and illnesses.
Chart and maintain records of medications administered; administer medication and maintain current medical release forms.
Maintain files and track accident reports, including initiating forms.
Maintain student records and respond to records requests in a timely manner.
Maintain computerized student attendance records and issue reports to staff.
Supervise students in the office area when necessary.
Perform duties in accordance with district policies and procedures, including regular attendance and punctuality.
Perform other job-related tasks as assigned by the principal.